The Top 10 Grant Management Software in 2025

We've reviewed the top grant management software solutions in 2025 to help organisations select the right tool for managing funding programs more efficiently. Whether you're a nonprofit organisation, government agency, or foundation, the right grant management platform can simplify applications, streamline approval processes, and strengthen compliance monitoring.

This comprehensive guide breaks down the 10 best grant management software options, covering their core features, advantages, and limitations. To help you save time, we've also prepared a quick comparison table evaluating each tool's AI capabilities, complex workflow handling capacity, pricing transparency, and overall value proposition. 

What is Grant Management Software?

Grant management software helps organizations streamline the entire grant lifecycle, from application to reporting. It enables users to manage applications, track disbursements, and ensure compliance with funding requirements. 

The difference between grant management software for nonprofits vs grant management software for government

Grant management tools automate routine tasks, like application processing and document generation, and provide a centralized platform for managing funds. With a structured and user-friendly interface, it enhances transparency, accountability, and reporting, saving time and reducing errors.

Also read: Top examples of workflow automation in the government sector

The Key Benefits of Grant Management Software

Grant management software benefits

Whether in nonprofits, universities, or government, managing grants at scale requires more than spreadsheets and disconnected systems. As compliance demands grow and competition intensifies, manual processes become unsustainable. 

Similar to how process automation brings rigor and accountability to regulated industries, grant management software provides the same operational discipline to nonprofits and government agencies responsible for allocating and overseeing funds. By streamlining every stage of the funding lifecycle, these tools help ensure efficiency, transparency, and control in environments where public trust and compliance are essential.

1. Centralised tracking

For organisations managing multiple grants or large portfolios, a unified system is essential. Grant software centralises applications, funding status, deadlines, and compliance tasks, giving teams clear oversight and eliminating fragmented tools.

2. Automated reminders

Scattered deadlines lead to missed requirements. Automated alerts tied to key milestones ensure timely submissions and reports, easing staff workload and protecting future funding.

3. Structured audit trail

Accurate records are non-negotiable. The software logs every action, including submissions, edits, and approvals by user and timestamp, ensuring complete transparency and audit readiness.

4. Cross-departmental coordination

Grants touch multiple teams. A centralised platform assigns tasks, tracks progress, and routes approvals, streamlining collaboration and reducing delays.

5. Data-driven decision making

Dashboards and analytics provide real-time insights into funding, performance, and reporting. Leadership can track impact, spot risks, and allocate resources more effectively.

6. Scalable and repeatable workflows

As grant portfolios expand, manual processes hinder team efficiency and raise the risk of errors. Grant management software standardizes workflows across the grant lifecycle, improving efficiency, ensuring continuity, and making it easier to onboard new staff without relying on institutional memory. 

Key Features to Consider in Grant Management Software

Grant management isn’t just about tracking funds. It entails ensuring compliance, avoiding missed deadlines, and maximizing the return on every awarded dollar. 

Manual processes or generic project tools often fall short, creating bottlenecks, compliance risks, and inefficiencies that cost organizations valuable time and resources.

What to look for in a grant management software

The right grant management software addresses these challenges head-on, giving teams the structure, visibility, and control they need to scale programs with confidence. When evaluating your options, look for solutions that offer:

• Grant lifecycle workflows: Purpose-built processes covering the complete grant journey from intake to disbursement and reporting, ensuring accountability and minimising administrative gaps.
• Deadline and milestone alerts: Automated reminders for compliance deadlines, reports, and renewals reduce audit risks and keep teams proactive.
• Document and attachment tracking: Centralised, version-controlled storage for grant documents ensures accuracy, security, and easy access during audits or renewals.
• Role-based task assignment and approvals: Customisable workflows route tasks through finance, legal, and leadership, ensuring timely approvals and cross-functional accountability.
• Grant-specific reporting dashboards: Live dashboards highlight funding status, at-risk opportunities, and program performance, enabling data-driven decisions and strategic action.

Top Grant Management Software in 2025

Here’s a quick overview of the top 10 grant management software we’ve compiled:

Now that we’ve quickly analyzed the aspects of each grant management software solution, let’s dive into a deep analysis. 

The 10 Best Grant Management Software (2025)

1. FlowForma

Get introduced to FlowForma process automation with this video

FlowForma is a no-code, all-in-one, AI-powered process automation platform, enabling teams to automate their entire grant lifecycle, from application submission to fund disbursement. 

In nonprofits and government administration, where transparency and compliance are critical, FlowForma streamlines the grant lifecycle from application intake and eligibility screening to reviews, approvals, fund disbursement, and reporting, driving efficiency, auditability, and trust in resource management.

Its built-in audit trails, role-based access controls, and integration with secure platforms like Microsoft 365 and SharePoint ensure data integrity and regulatory alignment at every step of the process.

FlowForma Key Features

• AI-innovations

FlowForma’s AI innovations enable faster handling of applications, approvals, and reporting, with fewer errors and full compliance. Each tool automates key aspects of the grant lifecycle, transforming complex workflows into straightforward, manageable steps. 

AI-powered innovations of FlowForma

• No-code workflow automation

Within a simple, no-code interface, grant teams can easily build and manage every stage of the grant lifecycle (from eligibility checks to reporting and approvals) without extensive IT involvement. 

FlowForma’s no-code approach

The intuitive, drag-and-drop interface allows program managers, finance leads, and compliance officers to quickly configure workflows tailored to funder requirements, internal controls, and audit standards. This eliminates bottlenecks and empowers grant teams to stay agile, responsive, and fully aligned with oversight and compliance demands.

• Customizable forms and workflows

Not all grants follow the same path—and FlowForma gets that. You can create innovative forms that adjust based on responses, so applicants only see the fields that apply to them.

Create forms at the touch of a button with FlowForma

Need multi-stage reviews or approval gates? The platform supports multi-stage review workflows with built-in approval checkpoints, compliance verifications, and decision routing. Whether managing a single funding stream or multiple programs with different requirements, 

• Automated document generation and reporting

 Generate documents at the touch of a button using FlowForma

Manually drafting reports, award letters, or compliance documents eats up valuable time. FlowForma takes care of that by pulling data directly from your workflows and turning it into polished, ready-to-send documents. Everything is formatted consistently, meets your compliance standards, and updates automatically as the data changes. 

Coupled with analytics and personalized reporting, users can access up-to-date insights into grant statuses, deadlines, and compliance gaps—helping make informed, timely decisions.

Turn raw data into actionable intelligence with FlowForma Insights

• Compliance tracking with built-in audit trails

When managing large sums or federal funding, compliance isn’t optional—it’s essential. With FlowForma, every action is automatically logged, including the performer, the date, and the changes made. 

FlowForma’s compliance USPs

The platform also supports digital signatures, regulatory automation, and real-time monitoring of high-risk activities or overdue tasks. These enable the identification and resolution of issues proactively, while maintaining transparency throughout the entire grant lifecycle.

• Integration with Microsoft 365 and other enterprise systems

FlowForma integrates seamlessly with your existing systems

Already using Microsoft 365, SharePoint, or Teams? FlowForma plugs right in. It also integrates with over 1,000 other tools, ensuring your data remains in sync across platforms. This allows syncing data across platforms, reducing duplication, and maintaining consistency.

💡Case in Spotlight: Utah DHHS

The Utah Department of Health and Human Services (DHHS), with over 6,000 employees spread across 159 offices, plays a critical role in supporting public health and community well-being. As part of its modernisation journey, the department recognized the need to replace outdated systems and simplify complex processes that were hindering the delivery of vital services.

The problem: Despite its scale and impact, DHHS was constrained by outdated tools, such as InfoPath, and manual, paper-based workflows. Contract approvals, grant oversight, and other core functions were hindered by multi-level reviews, often extending timelines by months. On top of this, budget constraints and resistance to new technology made it difficult to drive change, even as compliance and accountability demands grew more pressing.

The solution: To address these challenges, DHHS turned to FlowForma Process Automation. Unlike alternatives that required multiple add-ons, FlowForma offered an integrated approach that was both affordable and easy to use. 

Non-technical staff could now design and manage workflows independently, while complex, cross-departmental processes, such as contract approvals, grant tracking, purchasing, and compliance reporting, were streamlined and digitised. This phased rollout not only tackled the most visible bottlenecks but also built confidence across teams in adopting digital solutions.

The outcome:  With FlowForma, DHHS achieved significant improvements in efficiency, compliance, and culture:

• Contracts that previously took months to get signed are now approved within 1 to 5 days. 
• FlowForma's audit trails and metadata capture capabilities made audits effortless, resulting in zero findings during the last audit. 
• Avoided high costs associated with PowerApps/Power Automate add-ons for signatures and document generation. 
• Non-developer administrators can now build and manage workflows independently. 
• The ability to quickly modify and enhance processes ensured continuous improvement and adaptability to evolving requirements.

Sarah Klenk, SharePoint Administrator at DHHS, remarks: "We love FlowForma from a compliance perspective. The last time we were audited, there were no queries at all, because we could show exactly who approved what and when, with all the data and metadata we captured." To understand more about Utah’s transformation, watch this YouTube video.

FlowForma Pros and Cons

FlowForma Pricing

When evaluating grant management software pricing, FlowForma offers simple, transparent pricing that grows with your needs—without any hidden fees.

With plans starting from around £1,722 per month for three automated processes, you pay only for the number of workflows you use, with higher tiers available for larger grant programs and enterprise use.

This pricing approach makes budgeting easy and flexible, ideal for organizations seeking predictable costs as their grant operations expand.

Check out the complete pricing details here.

2. Submittable

Submittable’s homepage

Submittable is a cloud-based social impact platform that specialises in managing end-to-end application and submission processes for grants, awards, and social programs. The platform focuses on streamlining application collection, collaborative review workflows, and impact measurement through a centralized web-based solution.

Submittable Key Features

• Drag-and-drop forms, 50+ file types, branching, real-time collaboration
• Multi-stage anonymous reviews, custom scoring, and granular permissions
• AI-powered review automation for volume and fraud detection
• Integrated profiles with custom fields

Submittable Pros and Cons

3. Foundant Technologies

Foundant Technologies grant management solution

Foundant Technologies provides grant management software solutions that streamline the entire grant process, from application submission and review to budget tracking and reporting. It automates workflows, offers real-time budget and compliance monitoring, supports secure document management, and facilitates communication between funders and grantees. 

With features such as customizable dashboards, automated alerts, and integrations with tools like DocuSign and QuickBooks, Foundant enables organizations to reduce administrative tasks, enhance transparency, and manage grants efficiently at scale.

Foundant Technologies Key Features

• Pre-built workflows with branching logic for streamlined applications
• QuickBooks Online integration for seamless financial sync
• Multi-level collaborative reviews with custom scoring and access controls
• Real-time budget tracking and customizable impact reporting dashboards

Foundant Technologies Pros and Cons

4. SurveyMonkey Apply

SurveyMonkey Apply homepage

SurveyMonkey Apply is a comprehensive online application management platform designed for collecting, reviewing, and managing applications across various programs, including grants, scholarships, awards, and other competitive opportunities. 

The system offers configurable portals for applicants, reviewers, and administrators, featuring advanced automation capabilities. It serves nonprofits, foundations, educational institutions, and private sector organisations through a scalable, cloud-based architecture.

SurveyMonkey Key Features

• Dynamic application portal including 20+ question types, skip logic, eligibility quizzes, and form validation
• Automated reviewer assignment with all-to-all, even, or custom distribution
• Advanced review stages with side-by-side viewing and custom forms

SurveyMonkey Pros and Cons

5. Nintex

Nintex homepage

Nintex is an enterprise-grade process automation platform that specialises in document-driven workflows and compliance routing through low-code/no-code development environments. 

The platform combines forms automation, workflow orchestration, document generation, and robotic process automation (RPA) to create comprehensive business process solutions, particularly excelling in complex approval processes and regulatory compliance scenarios across various industries.

Nintex Key Features

• Advanced document generation with routing, versioning, and collaboration workflows
• Visual drag-and-drop workflow automation with business logic and real-time monitoring
• Built-in compliance and risk management with audit trails
• Multi-modal automation and AI-driven process discovery

Nintex Pros and Cons

6. Fluxx Grantmaker

Fluxx Grantmaker homepage

Fluxx Grantmaker is a cloud-based, end-to-end grant management platform designed for advanced configurability and support for unlimited workflow branches and multi-tiered review processes. Its Grantintelligence feature leverages BI and analytics for sophisticated reporting and in-depth visibility into the grants lifecycle.

Fluxx Key Features

• Unlimited workflow branches with multi-stage approvals and conditional routing
• AI integration for proposal summarisation and intelligent content analysis
• End-to-end grantee lifecycle management
• Advanced reporting with customisable dashboards and real-time data visualisation

Fluxx Pros and Cons

7. Power Apps + Automate

Microsoft’s Power Platform

Part of Microsoft’s Power Platform, Microsoft Power Apps, combined with Power Automate, creates a comprehensive low-code application development and workflow automation ecosystem within Microsoft 365 environments. 

This integrated solution allows organisations to build custom grant management applications using their existing Microsoft investments. It offers AI Builder capabilities, extensive third-party integrations, and seamless connectivity with Office 365, SharePoint, and Dynamics 365.

Microsoft Power Platform Key Features

• AI Builder + GPT for document processing, forms, and decision workflows
• 800+ connectors for Microsoft + third-party apps
• Custom apps: canvas & model-driven for grant management
• Power Automate facilitates conditional logic, approvals, and scheduling

Microsoft Power Platform Pros and Cons

8. Kissflow

Caption: Kissflow case management feature

Kissflow is a low-code digital workplace platform that enables grant teams to build custom grant‑management workflows using intuitive drag‑and‑drop tools. It streamlines application routing, review processes, and approvals with template-driven workflows, conditional logic, role-based access, and real-time monitoring. 

Besides seamless integration capabilities, the platform also keeps data secure with role controls and audit controls. 

Kissflow Key Features

• Drag-and-drop workflow designer with pre-built templates
• Basic conditional logic (if-then) for simple routing
• Standard approvals: email alerts, tasks, basic reporting
• Visual process management with forms, task tracking, and collaboration tools

Kissflow Key Pros and Cons

9. AmpliFund

Caption: AmpliFund homepage

AmpliFund is a specialised grant management software platform exclusively designed for public sector organisations and government agencies requiring robust compliance tracking and comprehensive reporting capabilities. 

The platform focuses on federal, state, and local government grant management with purpose-built features for regulatory adherence, audit readiness, and complex financial tracking requirements specific to public sector funding scenarios.

AmpliFund Key Features

• Compliance automation with regulation tracking and reporting
• Financial management: grant accounting, budgets, indirect costs, compliance
• Reporting suite with government-specific templates, dashboards, and audit-ready docs
• Complete grant lifecycle management with public sector workflows

AmpliFund Pros and Cons

10. SmartSimple Cloud

SmartSimple’s homepage

SmartSimple Cloud is a highly configurable, enterprise-grade grant management platform built for organisations with complex, large-scale funding programs. It supports the full grant lifecycle with features like AI-powered application review, impact tracking, financial oversight, and advanced reporting tools. 

While setup can require dedicated admin support, it offers strong scalability, compliance, and flexibility for teams managing high volumes of grants.

SmartSimple Key Features

• Configurable workflow engine for complex processes
• AI tools: transcription, vision, automated data processing
• Audit readiness: compliance tracking + enterprise security
• Advanced integrations with APIs and third-party systems

SmartSimple Pros and Cons

Streamline The Entire Grant Management Process With FlowForma

FlowForma is used by nonprofits and governments globally

Managing grants doesn’t need to be complicated. Many teams spend hours chasing emails, updating spreadsheets, and worrying about compliance. FlowForma takes the stress out of the process by automating the tasks that slow you down.

With FlowForma, you can:

• Collect applications online – no more messy inboxes or lost forms.
• Build processes and workflows in under minutes – let AI (Copilot, Agentic AI, and Discovery Agents) do the heavy lifting.
• Speed up reviews and approvals – set clear steps so nothing gets stuck.
• Stay compliant – every action is logged automatically, creating a ready-to-go audit trail.
• Cost-effective path to digital transformation – automate 10X faster with quick deployment.
• Track progress in real time – see exactly where each application or payment stands.
• Make quick changes yourself – update workflows when rules or funder requirements change, without waiting on IT.
• Handle more grants without more admin work – scale your programs without adding extra staff.
• Integrates seamlessly - no need to rip out existing or legacy systems.

As an all-in-one, powerful, and user-friendly platform, FlowForma’s intuitive no-code interface empowers users to design and automate workflows independently, regardless of their technical expertise. 

Want to see how it works? Request a demo today and explore how FlowForma can simplify grant management processes.