Healthcare organisations are under constant pressure to comply with industry regulations and ensure patient safety, data privacy, and operational efficiency.
With the increasing complexity of compliance requirements, healthcare compliance management software has become a crucial tool in automating and streamlining compliance workflows.
As such, the European healthcare compliance software market is projected to grow at a substantial 10.8% CAGR between 2022 and 2028, reflecting a significant shift towards automated solutions to manage increasing regulatory demands.
In this article, we examine the top healthcare compliance management software solutions for 2025, offering a comprehensive analysis of their key features, benefits, and limitations. We also highlight why FlowForma stands out for its no-code automation, AI-driven capabilities, and seamless integration with existing systems.
Healthcare compliance software is a solution designed to help healthcare organisations adhere to stringent industry regulations such as the HIPAA, OSHA, and GDPR.
These tools automate processes such as incident reporting, risk assessments, and contract management. They also help with routine manual processes such as documentation and monitoring, ensuring that organisations meet compliance requirements efficiently.
Healthcare Compliance Software
By implementing such software, healthcare providers can reduce human error, mitigate risks associated with data breaches and non-adherence, and enhance overall operational performance.
Besides, with the automation of these administrative burdens, healthcare professionals can focus more on patient care and improve service quality, while ensuring they remain aligned with the complex regulations.
The importance of healthcare compliance software
Implementing healthcare compliance software offers a range of benefits, including:
Healthcare compliance software ensures adherence to standards such as HIPAA, GDPR, and to the regulations of healthcare bodies such as the UK’s NHS.
By automating key compliance tasks—such as ensuring proper documentation, data encryption, and patient consent management—healthcare compliance software minimises human errors and ensures that organisations remain in line with these strict regulations.
This minimises the risk of non-compliance and associated penalties, including potential fines and reputational damage.
Healthcare professionals often juggle multiple administrative and clinical tasks. With compliance software, these tasks are automated, allowing healthcare teams to perform them more efficiently.
For instance, by digitising 70+ paper-based workflows (like accommodation requests, new starter processes, and clinical safety checks), Blackpool Teaching Hospital saved hours of staff time.
This allowed staff to focus less on paperwork and more on direct patient care, enhancing overall operational efficiency and compliance within the hospital. Watch the full case study here to learn more:
FlowForma NHS Case Study
By automating compliance tasks, healthcare teams can reduce the time spent on administrative duties. This results in better patient outcomes, as staff can focus on delivering high-quality care rather than managing compliance paperwork.
Healthcare compliance software automates incident reporting, tracking, and resolution. It ensures incidents are logged, investigated, and resolved promptly, adhering to regulatory standards.
This reduces response times and ensures compliance with safety regulations, ultimately improving patient safety and reducing the risk of recurring issues.
Watch this demo to see how FlowForma streamlines incident management:
Contract management software automates the entire contract lifecycle, from creation and review to approval and secure storage.
It ensures contracts, such as vendor agreements or employee contracts, are compliant with legal and regulatory standards, reducing administrative errors and ensuring timely processing and secure storage.
Watch this demo to see how FlowForma helps in contract management:
Compliance software provides immediate access to compliance data and reports for timely decision-making and audits.
It also ensures robust data security by automatically encrypting sensitive patient information, helping organisations comply with privacy regulations.
Here’s a quick overview of the top 10 healthcare compliance software solutions for 2025:
|
Tool |
Best For |
Advanced AI Features |
Pricing |
Listed vendor on the G-Cloud 13 Framework, N365 and NHS London Procurement Partnership |
|
FlowForma |
Mid-sized organisations and enterprises, especially those in regulated industries (like healthcare). |
Yes |
Transparent, process-based pricing |
Yes |
|
Nintex |
Large healthcare organisations |
No |
Custom pricing, typically enterprise-level |
Yes |
|
Kissflow |
SMBs and mid-sized healthcare providers |
No |
Affordable for SMBs, with a Basic plan starting at $1,500/month |
No |
|
MS Power Apps |
Office 365 users, custom workflows |
Yes |
Subscription-based, often part of Office 365 subscriptions, but also has standalone paid plans |
Yes |
|
Creatio |
Healthcare CRM and compliance management |
Yes |
Custom pricing based on usage and specific modules |
No |
|
Appian |
Enterprises with complex compliance needs |
Yes |
Enterprise pricing model |
Yes |
|
Formstack |
Small and medium-sized healthcare organisations |
No |
Affordable, scalable pricing options |
No |
|
Boomi |
Integration-heavy healthcare systems |
Yes |
Custom pricing, cloud-based subscription |
Yes |
|
Process Maker |
Healthcare workflows and document management |
No |
Flexible pricing based on users |
No |
|
UI Path |
Robotic process automation for compliance |
Yes |
Custom pricing, typically enterprise-level |
No |
Now, let us break down each tool and analyse its key features, pros, and cons.
FlowForma is a no-code business process automation platform designed to automate compliance workflows, manage documentation, and ensure regulatory adherence for healthcare organisations.
FlowForma stands out as a top healthcare compliance management software
Its AI-powered automation, ease of use, and seamless integration with systems like Microsoft 365 make it an ideal choice for healthcare providers looking to streamline compliance processes without relying on IT departments.
With FlowForma’s AI Copilot, users can describe the process they need—whether it’s patient consent tracking, approval workflows, or regulatory reporting—using simple, conversational commands.
Healthcare testimonial
The AI Copilot then builds the workflow in real-time, populating it with the necessary steps, questions, and logic to ensure compliance with healthcare regulations, including HIPAA, GDPR, and NHS laws.
Try out our AI Copilot playground specifically tailored for NHS and build compliance workflows within seconds!
AI Copilot for NHS
FlowForma allows business users such as compliance officers, administrators, and department heads to build and manage workflows without requiring technical expertise.
FlowForma’s no-code platform features
By providing an intuitive, drag-and-drop interface, FlowForma enables healthcare teams to automate diverse processes like patient onboarding, consent form generation, contract management, and incident reporting without relying on external developers.
|
''A great product that has massively reduced our development time. Basic functionality on this no-code platform is so simple, I can turn around a project in a matter of a couple of hours. But there is much deeper functionality available so that we can do much more complicated things and don't need to code anything!'' - Paul F, Digital Media Manager, NHS Blackpool Hospital |
FlowForma's digital forms facilitate accurate data capture, which is critical for healthcare compliance.
These forms can be designed with requisite data fields to ensure all necessary information is collected consistently and completely for processes like incident management or patient intake.
FlowForma’s custom form builder
In a real-world case scenario, a large European hospital significantly improved patient outcomes by replacing manual medical tasks such as theatre notes and waiting lists with digital forms.
Digitising these processes not only reduced clinician time spent on paperwork but also ensured more accurate and auditable data collection, which is vital for healthcare systems.
FlowForma’s real-time reporting and compliance tracking feature gives healthcare organisations immediate visibility into the status of their compliance workflows. Healthcare providers frequently face audits and inspections, making it essential to have up-to-date compliance data readily available.
Features of FlowForma’s compliance module
FlowForma’s built-in reporting tools track each step of the compliance process in real-time, ensuring that compliance officers have immediate access to the necessary data for audits and assessments.
FlowForma integrates seamlessly with Microsoft 365, one of the most widely used software suites in healthcare organisations. Integration with tools like SharePoint, Teams, and Outlook ensures smooth collaboration across departments and efficient management of patient data.
FlowForma offers seamless integrations
For example, patient information stored in Microsoft Forms or SharePoint can automatically trigger workflows in FlowForma, prompting actions like consent form approvals or follow-up tasks.
FlowForma’s document generation feature is another critical tool for healthcare compliance. By automating the creation of compliance documents, FlowForma helps healthcare organisations maintain consistency and accuracy in patient records, consent forms, regulatory reports, and audit logs.
For example, as patients complete their intake forms or provide consent for treatment, FlowForma automatically generates the necessary documentation, ensuring that all legal and regulatory requirements are met.
FlowForma's new Ambient Process Discovery Agent, is the fastest way to capture processes from voice, meetings, and everyday work, without disrupting your flow.
Key Benefits Include:
1: Meeting to workflow in minutes, turn conversations into ready-to-review processes
2: Capture every detail, no missed steps, no forgotten ideas
3: Save time for IT & business, skip lengthy workshops and manual documentation
FlowForma offers a transparent, tiered pricing model designed to cater to various organisational needs, starting with Essential, Professional, and Enterprise plans.
The process-based pricing structure allows organisations to scale their automation initiatives without hidden fees. This predictability is crucial for mid-sized businesses and enterprises aiming to establish an effective compliance program.
Features like automated audit trails, integrated form audit records, and AI-powered workflow creation directly support regulatory adherence, making FlowForma a valuable investment for ongoing compliance and risk management.
Nintex is a workflow automation platform that offers healthcare organisations tools for managing compliance processes, including document generation, reporting, and automated approvals.
Health & Life Sciences Page from Nintex
It is particularly suitable for larger healthcare organisations with complex workflows that require automation across multiple teams.
Kissflow is a no-code platform that offers healthcare organisations an easy way to automate compliance workflows and improve operational efficiency.
Kissflow healthcare page
Its simple interface and quick deployment make it a good choice for small and mid-sized healthcare providers.
Microsoft Power Apps is a low-code platform that enables healthcare organisations to create custom apps and automate compliance workflows. Its seamless integration with Microsoft 365 makes it a suitable choice for healthcare organisations already using Microsoft tools.
Microsoft Power Apps Homepage
Creatio is a comprehensive CRM and process automation tool that helps healthcare organisations automate compliance workflows while maintaining patient relationships. It supports organisations looking for both CRM and compliance management features.
Creatio healthcare page
Appian is a low-code platform that provides healthcare organisations with advanced process automation tools. It supports complex workflows and ensures compliance with industry regulations, making it suitable for large healthcare enterprises.
Appian's Life Sciences page
Formstack offers a simple, no-code solution for automating compliance workflows and managing patient data. It is especially suitable for small to mid-sized healthcare organisations looking to simplify their compliance processes.
Formstack healthcare page
Boomi is a cloud-based integration platform that offers healthcare organisations the ability to automate compliance processes and integrate with other systems. It supports organisations with complex integration needs.
Boomi healthcare and life sciences page
ProcessMaker offers low-code process automation tools that allow healthcare organisations to automate compliance workflows and document management processes. It is a cost-effective solution for small to mid-sized organisations.
Process Maker healthcare page
UI Path is a leading robotic process automation (RPA) tool that helps healthcare organisations automate compliance tasks such as data processing and reporting. Its AI capabilities make it a suitable choice for automating routine compliance activities.
UI Path healthcare page
Choosing the right healthcare compliance management software is essential for ensuring that healthcare organisations adhere to regulatory requirements while improving operational efficiency.
FlowForma stands out as a leading choice due to its no-code platform, AI-powered automation, and seamless integration with existing systems, such as Microsoft 365.
By automating complex workflows and simplifying compliance tracking, FlowForma offers healthcare organisations a cost-effective and efficient solution for compliance management.
Book a demo to explore how FlowForma can streamline your healthcare compliance workflows.
FlowForma allows healthcare teams to automate compliance tasks with a no-code platform, improving efficiency and reducing non-compliance risks.
Through its automated reminders and AI features, it supports the ongoing compliance needs of your organisation. It also aids in more complex tasks such as risk management and incident reporting.
Yes, FlowForma integrates seamlessly with Microsoft 365 and other third-party systems, ensuring smooth data exchange and enhanced compliance management.
FlowForma automates workflows five times faster than traditional tools, allowing healthcare organisations to rapidly streamline compliance processes.