Bizagi is a familiar name in business process management, particularly for organisations that value formal process modelling and BPMN-led design. Its approach has traditionally suited IT-led automation programmes where processes are carefully designed, built, and governed by specialist teams.
However, automation is no longer confined to IT. As it extends into operations, compliance, HR, finance, and service teams, organisations are reassessing whether Bizagi still aligns with how they want to automate business processes in 2026.
In this guide, we compare the top Bizagi competitors. We also explain why FlowForma is selected as the most practical Bizagi alternative for enterprise-wide, business-led process automation.
Key Takeaways
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Bizagi is a low-code process automation platform known for its strengths in case management, end-to-end automation, and process modeling.
Most organisations move away from Bizagi not because it lacks advanced features, but because of how those features are delivered. Here are a few reasons why organisations are moving away from Bizagi:
Bizagi’s strength in process mapping and process modelling often comes with a steep learning curve and requires ongoing involvement of BPM specialists or professional developers to manage changes.
For teams trying to quickly automate processes, this dependency can slow momentum.
Another challenge is accessibility. Modern business operations increasingly rely on citizen developers and process owners to build and adjust workflows quickly, with IT setting guardrails rather than acting as the delivery engine.
Platforms that demand complex coding, deep BPMN knowledge, or extensive configuration create friction for non-technical teams.
G2 review for Bizagi
Cost predictability and integration are also common concerns. As organisations scale digital workflows, licensing complexity, integration challenges with external systems, and unclear long-term costs push decision-makers to explore more transparent automation solutions.
Customer review of Bizagi
Also read: To know more about Bizagi’s pricing and complexity, read our comprehensive guide.
If you are looking for a project management platform or work tracking software, Asana may suffice. If document generation is the core requirement, Nintex is often shortlisted. If you have strong technical teams and complex integration needs, Appian or Camunda could be a good fit.
However, if you need to quickly automate complex business processes, involve business users directly, retain IT oversight, and avoid unpredictable costs, FlowForma stands apart.
To help guide your journey we have created a buyers guide to process automation software. Download your free copy below and get a handy check for selecting the right platform for your business needs.
The table below outlines how leading Bizagi competitors compare based on automation approach, usability, and governance:
|
Tool |
AI Suite |
Best For |
No-Code / Low-Code |
|
FlowForma |
Native AI-powered automation |
Regulated, mid-sized, and enterprise organisations |
No-code platform, minimal IT dependency |
|
Nintex |
AI-assisted automation |
Document-centric automation |
Low-code |
|
Pipefy |
Basic AI |
Operations workflows |
No-code |
|
Appian |
Advanced AI & RPA |
Enterprise IT-led automation |
Low-code development platform |
|
Camunda |
None |
Technical process orchestration |
Code-heavy |
|
Quickbase |
Workflow AI |
Citizen-built enterprise apps |
Low-code |
|
Flowable |
None |
Open-source BPM |
Code-heavy |
|
AgilePoint |
AI assistance |
Hybrid IT/business teams |
Low-code |
|
Bonita |
Limited |
Developer-led BPM |
Code-heavy |
|
Asana |
Limited AI |
Work tracking and projects |
Partial |
Comparison table for the top 10 Bizagi alternative tools
Let us now analyse the key features of each tool, along with its pros and cons:
FlowForma is an AI-powered business process automation tool designed for mid-sized to enterprise organisations that want rapid, business-led automation without losing IT control.
FlowForma product demo
FlowForma is not a modelling-first BPM tool. It is built for execution. Business teams design, deploy, and refine workflows directly, while IT defines the guardrails around security, access, integration, and governance.
For teams that need BPMN-based structure, FlowForma Copilot also supports BPMN process diagrams, allowing users to reference and convert them into executable workflows rather than managing models separately.
This hybrid approach is particularly effective for organisations running complex workflows in regulated environments, where speed, control, and compliance must coexist.
Here’s a look at FlowForma’s key features and how they compare to Bizagi:
Unlike Bizagi, which often requires translating BPMN models into executable applications and ongoing technical configuration, FlowForma allows teams to automate workflows directly using a drag-and-drop, no-code interface.
Business users can design, deploy, and adjust workflows themselves, while IT retains oversight.
In practice, this shortens automation cycles from months to days. For example, Blackpool Teaching Hospitals NHS automated more than 70 processes, rapidly reducing manual paperwork, improving request tracking, and eliminating delays caused by email-based approvals.
Blackpool Teaching Hospitals automated 70+ processes with FlowForma
Bizagi provides rules, scripting, and configuration options, but FlowForma embeds AI directly into the workflow lifecycle, reducing manual effort and accelerating build time.
FlowForma’s AI Suite
AI Copilot allows users to describe a workflow in natural language. From that input, FlowForma automatically generates BPMN process diagrams along with the underlying steps, questions, routing logic, and forms.
BPMN process diagrams created using Copilot
Users can also upload diagrams, documents, or notes, which Copilot converts into a working workflow.
Thus, Copilot becomes useful for rapid process prototyping, allowing teams to validate and refine workflows quickly before deploying them into live business operations.
Try the AI Copilot playground to see how processes can be created within seconds:
FlowForma's Copilot in action
AI Agent Rule automates interpretation tasks that usually require specialist review. It can read documents, extract key data, validate information, and populate workflow fields automatically.
These tasks are common in finance, procurement, HR, and compliance. In Bizagi, they typically require scripting or external logic. In FlowForma, this intelligence is embedded directly into the workflow, without code.
Discovery Agent analyses organisational content such as policies, SOPs, and internal documentation to identify processes suitable for automation.
At any point in a workflow, Summarisation Agent provides an instant, AI-generated summary of everything that has happened so far. This includes decisions, comments, blockers, and risks.
Bizagi offers logs and audit data, but not real-time, contextually relevant summaries that help users understand the status at a glance.
Smart Assistants guide users through complex workflows using intuitive prompts. They help end users complete tasks correctly and help flow builders configure logic without training. This directly improves adoption and reduces support effort.
FlowForma runs natively inside Microsoft 365, storing all data in SharePoint and automatically aligning with existing identity, security, and retention policies.
This native deployment strengthens security, simplifies compliance, and reduces integration complexity by keeping data within established governance frameworks.
In contrast, Bizagi typically operates as a separate platform that must be integrated into the Microsoft ecosystem, which can introduce additional configuration effort, security reviews, and ongoing integration management.
FlowForma is ISO 27001 certified and designed for highly regulated environments. Every action within a workflow is automatically logged, including submissions, approvals, changes, and routing decisions. These audit trails align with GDPR, ISO 27001, and DORA requirements.
Bizagi supports auditability, but FlowForma’s compliance capabilities are embedded by default, reducing the need for custom configuration or external tracking.
How FlowForma’s compliance module works
FlowForma combines digital forms, workflow automation, and document generation within a single platform. Data captured in forms flows directly into workflows and documents without duplication or manual handling.
While Bizagi integrates with document tools, FlowForma removes the need for separate systems by managing forms, documents, and approvals end-to-end. This simplifies process ownership and improves consistency across business operations.
FlowForma uses a transparent, process-based pricing model where one license covers unlimited workflows.
FlowForma’s process-based pricing model
Users across sites like G2 praise FlowForma for its no-code simplicity, strong vendor support, and quick roll-out time.
FlowForma review on G2
User testimonials for FlowForma from G2
Customer testimonial for FlowForma
Nintex homepage
Nintex is a business process automation platform known for document-centric workflows and integrations. It is often evaluated alongside Bizagi for organisations focused on approvals, forms, and document generation within enterprise apps.
Pipefy homepage
Pipefy enables operations teams to automate repetitive tasks and build middle-office processes through a drag-and-drop interface.
Appian’s low-code development platform
Appian is an advanced low-code automation platform built for large enterprises with strong technical teams.
It supports complex processes, integrations, and RPA, but typically requires significant developer involvement and long-term investment to deploy and maintain effectively.
Camunda homepage
Camunda is a developer-centric process orchestration platform used primarily for technical workflows across distributed systems.
It supports complex, event-driven architectures but is not designed for organisations seeking business-led automation.
Quickbase homepage
Quickbase is a low-code development platform for building internal enterprise apps. It enables business teams to digitise workflows with IT oversight, but its app-first approach can make it harder to manage structured, end-to-end business processes at scale.
Flowable Homepage
Flowable is an open-source BPM and case management engine aimed at organisations that want full technical control.
It is typically embedded into custom applications and requires in-house BPM expertise, making it less suitable for rapid, business-led automation.
AgilePoint Homepage
AgilePoint is a low-code automation platform positioned for organisations balancing IT governance with business involvement.
While flexible, many implementations still rely on professional developers, which can slow iteration and limit accessibility for non-technical users.
Suitable for hybrid IT–business teams
Bonita homepage
Bonita is a BPM platform built for developer-led automation initiatives. It offers process execution capabilities but assumes organisations are comfortable managing custom development, ongoing maintenance, and higher technical complexity.
Asana Homepage
Asana is a project management tool focused on work tracking rather than true business process automation.
It is commonly used for task coordination and visibility across teams but lacks the depth needed for complex workflows, compliance, or end-to-end process management beyond projects.
The comparison below outlines how FlowForma and Bizagi differ in terms of ownership, scalability, governance, and cost predictability, helping buyers assess long-term fit.
|
Capability |
FlowForma |
Bizagi |
|
Primary automation model |
True no-code, business-led process automation |
Low-code BPM with modelling-first approach |
|
Who builds workflows |
Business users and process owners |
Citizen developers with technical support |
|
Speed to deploy |
Days to weeks for live workflows |
Often weeks to months due to modelling and configuration |
|
AI capabilities |
Full AI suite [Copilot, Agent Rule, Discovery, Summarisation, Smart Assistants] |
Limited AI, primarily rules and scripting |
|
Microsoft 365 alignment |
Native deployment inside Microsoft 365 and SharePoint |
Integrates with Microsoft, but runs as a separate platform |
|
Pricing model |
Process-based pricing with unlimited workflows |
Licence and usage-based pricing complexity |
|
Compliance and audit trails |
Built-in, automatic, ISO 27001 aligned |
Supported, but often requires configuration |
|
Best suited for |
Regulated, Microsoft-first organisations seeking fast adoption |
Organisations with BPM expertise and technical teams |
FlowForma vs Bizagi: A Practical Comparison for Enterprise Business Process Automation
Customer testimonials for FlowForma
Bizagi remains a capable BPM platform, particularly for modelling-led automation. However, its low-code structure, pricing complexity, and technical dependencies can slow delivery and limit adoption outside IT.
For organisations aiming to accelerate digital transformation, FlowForma delivers a comprehensive solution that scales across departments, supports complex processes, and keeps automation ownership close to the business.
Its no-code model, AI-powered automation, and transparent pricing make it a practical choice for modern enterprises. Book a FlowForma demo to see the tool in action.
Yes. FlowForma is built to manage complex workflows involving multiple stakeholders, conditional routing, document handling, and compliance controls. It supports end-to-end business process automation across departments such as HR, finance, operations, and compliance, while remaining accessible to non-technical business users and process owners.
Traditional low-code BPM platforms often require ongoing technical configuration and developer involvement.
FlowForma is a true no-code platform where business users design and modify workflows themselves. IT teams retain governance over security, integrations, and environments, but are not required for day-to-day process changes.
Yes, FlowForma integrates with external systems and runs natively inside Microsoft 365, allowing organisations to automate processes incrementally. This approach avoids large-scale system replacement, reduces implementation risk, and supports phased digitalisation without disrupting existing enterprise applications.
Organisations should look beyond feature lists and assess ownership and scalability. Key factors include who builds and maintains workflows, reliance on technical teams, cost predictability, governance, and adoption by business users. Platforms that reduce reliance on specialist skills typically deliver faster time-to-value.
FlowForma is best suited to mid-sized and enterprise organisations operating in regulated sectors such as healthcare, public sector, construction, education, and financial services.
It is particularly effective for organisations standardised on Microsoft 365 that want business-led automation with strong compliance and predictable costs.