FlowForma pricing

Published prices are a guide, and more flexible pricing options may be available depending on your requirements, budget and intended use.

Whether you're automating a handful of workflows or scaling across the enterprise, our team can help you find the right plan and explore pricing options tailored to your organization. Speak to our team to discuss your needs and find out what options are available.

Pricing starts from €2,067 per month (€24,804 per year), billed annually, for the Essentials plan with up to 3 processes. That's £1,722 per month (£20,664 per year) or $2,347 per month ($28,164 per year). Professional starts from €2,900 per month (€34,800 per year), £2,486 per month (£29,832 per year) or $3,293 per month ($39,516 per year) for up to 30 processes. Enterprise pricing is based on your process estate.

Final pricing depends on the plan, process requirements and any additional capabilities or services needed. The aim is to match the investment to the value and scope of the automation opportunity, rather than asking every customer to purchase an enterprise-wide deployment from day one.

FlowForma Process Automation pricing is process-based: each plan is defined by the number of processes you automate. Essentials covers up to three processes, Professional up to 30, and Enterprise supports organization-wide automation.

Speak to the FlowForma team to find the plan that matches the scope of your automation requirements.

In FlowForma Process Automation, a process is defined by the complete end-to-end process required to achieve a specific business outcome. It brings together people, data, decisions and approvals into a single, structured workflow that can be easily executed, tracked and optimized.

A FlowForma process is defined by several key elements:

• Stages and steps that represent each phase of the process from initiation to completion
• Forms and data capture to collect the right information at the right time
• Roles and responsibilities to ensure tasks are assigned to the correct users or groups
• Rules, conditions and logic to drive decisions, branching paths and escalations
• Approvals and governance to maintain control, compliance and auditability
• Notifications and integrations to keep stakeholders informed and systems connected

Example: For a Purchase Request process, FlowForma Process Automation defines how a request is submitted, what information is required, when approvals are triggered based on value or department, and how the request progresses through finance and procurement before completion. Every step is visible and auditable, ensuring consistency and accountability.

By clearly defining these elements, FlowForma Process Automation enables organizations to digitize and standardize processes while remaining flexible enough to evolve as business needs change, all without writing code.

Every FlowForma Process Automation plan includes onboarding services, unlimited forms, unlimited Word and PDF document generation and external users.

FlowForma AI, including FlowForma Copilot and AI Agents, is included in the Professional and Enterprise plans, with fair usage limits. On the Essentials plan it is available as an add-on.

Depending on your requirements, additional costs may apply for Advisory Services (a premium add-on that gives you direct access to FlowForma experts for ongoing enablement, best-practice guidance and support), Premium Support, Consultancy Days or bespoke development. We recommend confirming the full scope of your requirements and any associated costs with our team before purchasing.

FlowForma Process Automation pricing is flexible and is based on the scope of your automation requirements and the plan that best fits your organization. If you are considering multiple processes, a wider deployment or a longer-term automation program, speak to our team about the most appropriate commercial arrangement.

No. The plans on this page are for FlowForma Process Automation only. FlowForma Contract, FlowForma Assure and FlowForma Agent Trust are separate products with their own pricing. Contact our team for a quote on any of these products.

FlowForma Process Automation is designed for organizations that want to automate business-critical workflows, improve operational efficiency and maintain control over how processes are managed. It is typically a good fit for mid-sized and enterprise organizations, including businesses with 50 or more employees, particularly those with complex approval processes, compliance requirements or Microsoft 365 and SharePoint Online environments.

The best fit depends on the number and complexity of processes you need to automate, the time spent on manual work and the business value of improving those processes, not simply the number of employees in your organization.

No. While FlowForma Process Automation supports enterprise-wide automation, organizations can start with a defined set of processes and expand as they demonstrate value. The Essentials plan supports up to three end-to-end processes, Professional supports up to 30 and Enterprise supports organization-wide automation.

If you have a clear business problem, recurring manual work and processes that would benefit from automation, it is worth discussing your requirements with the FlowForma team before ruling it out on price alone.

Yes. Organizations can begin with a defined set of high-value processes and expand their use of FlowForma Process Automation as adoption and business benefits grow. This phased approach allows organizations to prioritize their biggest operational challenges, measure outcomes and develop a roadmap for further automation.

Basic workflow and form tools handle simple tasks: capture some data, send it for one approval. FlowForma Process Automation is built to automate and govern complete business processes from start to finish.

A flexible platform with a powerful rules engine. At its core is a workflow and rules engine. Business rules drive the conditions, decisions, approvals and escalations your processes depend on, so even complex, multi-stage processes run automatically and consistently. The platform adapts to how your business already works, so you don't need to redesign or simplify your workflows to make them run in FlowForma Process Automation.

Everything in one platform. No-code forms, workflows, approvals, document generation, AI, reporting and governance come together in one place, natively on Microsoft 365 and SharePoint Online, so you aren't stitching together separate tools.

Value beyond the license cost. The return comes from reducing manual administration, improving process consistency, increasing visibility and auditability, and enabling business teams to build and maintain their own processes with appropriate IT governance. For organizations managing complex or compliance-sensitive work, that value can quickly outweigh the initial software cost.

ROI depends on the processes selected, the amount of manual work involved and the benefits achieved through automation. The strongest opportunities are usually processes with repetitive administration, lengthy approval cycles, duplicate data entry or significant document handling.

Suzy Pinsent, a Digital Transformation Consultant, has said: "Don't let the initial investment be a blocker to transformation, once you digitalize 3 noteworthy processes with FlowForma Process Automation, you've already got your ROI."

The FlowForma team can help you map your existing processes and identify what they cost today: staff time, delays, errors, duplicate data entry, manual reporting and compliance effort. Set measurable baselines before implementation so the benefits can be assessed after automation, and base your business case on your own operational data.

Yes. Prospective customers can explore FlowForma Process Automation through a 30-day trial and product demonstrations. The FlowForma team can also help you evaluate the platform against real business requirements in a free proof of concept before committing to a wider deployment.

The most useful starting point is to identify a high-value process, understand the current manual effort and agree on what a successful outcome would look like. Speak to the FlowForma team to agree the scope, success criteria and implementation requirements.

With appropriate scoping and stakeholder input, customers can often get their first processes live within weeks. Every FlowForma Process Automation plan includes onboarding services, designed to accelerate time to value and leave your team able to use the platform independently.

From the outset, our Solutions Experts work closely with your team to understand your goals, requirements and existing ways of working. Together, we define your process, map out each step and configure it in FlowForma Process Automation's no-code platform. Our experts guide you through best practices, validate the setup and make sure the process meets your business and compliance requirements. By the end of onboarding, your process is live, your team can manage it independently, and you have a strong foundation to roll out further processes across the business.

Implementation time depends on process complexity, integrations, data requirements, approvals and organizational readiness.

Support is one of the things FlowForma customers value most. Every FlowForma Process Automation plan includes onboarding and adoption services to help you get started and build confidence in the platform, plus core product support: regular updates, bug fixes and technical assistance under a defined SLA.

As one customer put it in a G2 review: "One of the best features of the product is the customer care. They are always ready to give you a hand in the development of your own processes." (Pablo B., FlowForma customer)

If you need more, such as bespoke configuration, development, advanced support or ongoing expert guidance, FlowForma offers Premium Support, Consultancy Days and Advisory Services. Our team will confirm exactly which services are included in your proposed package, so there are no surprises.

Yes. FlowForma offers migration credits to help fund the technical work involved in moving from platforms like Nintex or Power Automate to FlowForma Process Automation. Our migration experts handle the work for you. 

We work with you to assess your existing workflows, prioritise what to migrate and plan a phased transition to minimise disruption. It's also an opportunity to consolidate disconnected forms, spreadsheets and approval processes into a single, AI-powered, no-code process automation platform built natively on Microsoft 365 and SharePoint Online.

Book a migration discovery session to discuss your existing environment, migration priorities and the support available for your transition.