For organisations responsible for fire safety, the question is no longer whether to digitise fire risk assessments, but which platform to trust. Manual processes and paper-based checklists leave too much room for error, wasted time, and compliance risks that could prove costly.
When evaluating the best fire risk assessment software, the goal is to find software that goes beyond basic digitisation. Solutions that simplify inspections, generate reliable audit trails, and adapt quickly as regulations evolve. In this guide, we compare the leading fire risk assessment solutions to help you choose a system that ensures fire safety compliance, saves time, and safeguards both people and assets.
At its core, a fire risk assessment software solution standardises how businesses carry out fire safety checks. It guides users through risk identification, documents safety measures, and stores all data in one central system. This reduces human error, improves visibility, and ensures no key step is missed during inspections.
For example, a facilities manager in a manufacturing plant can use the software to log potential fire hazards during routine inspections and hazard identifications. Instead of filling out paper forms and filing them in cabinets, they submit photos, notes, and corrective actions directly through the platform. This creates an instant digital record, accessible to both safety officers and senior management.
|
Software |
On-site inspection |
Compliance alignment |
Reporting & audit trail |
|
FlowForma |
Full mobile app (offline, GPS, photos, signatures) |
Built-in compliance workflows aligned to UK fire standards |
Automated, branded report generation and secure audit logs |
|
ClickHSE (ClickFRA) |
No mobile app support |
PAS 79-compliant questionnaires |
Detailed PAS template reports and dashboard tracking |
|
FireHub |
iPad-only app, works fully offline with auto-sync |
PAS 79-compliant templates and response libraries |
Customisable branded reports; client portal access |
|
RiskBase |
Mobile app with offline sync; QR codes, dashboards, project-specific templates |
Customisable compliance templates; PAS-style workflows |
Real-time dashboards, beautiful PDFs, full audit trails |
|
Alcumus (eCompliance) |
Mobile audits and hazard inspections with offline capability |
Broad coverage: ISO, HSE, fire safety frameworks |
Dashboards, analytics, full compliance logs |
|
EcoOnline |
Mobile H&S inspection tools with offline syncing |
Wide-ranging compliance (fire, chemical, environmental) |
Risk & incident dashboards and reporting tools |
|
Aurora (Total Fire Group) |
Web-based, mobile-compatible (not full app) deployment |
Built around PAS 79 methodology (UK-only) |
Real-time task dashboards and NSI/BAFE certificate automation |
|
Mobiess |
Native iOS/Android apps; offline data capture with QR/asset register integration |
PAS 79:2020-compliant templates |
Action tracking via pre-set libraries; structured data capture |
|
GoAudits |
Mobile-first, offline audit tool with auto-sync |
General safety—not fire-specific; user-customised checklists |
Trend analytics, corrective action tracking |
|
SafetyCulture (iAuditor) |
Mobile-native with voice, photo, GPS, and offline functionality |
Broad inspection templates, not solely fire-focused |
Real-time issue reporting, corrective workflows |
|
RiskFire |
Uses the FireHub platform for inspections (same capabilities) |
Third-party accredited inspections (via FireHub integration) |
FireHub-powered report generation and client communications |
Now that we’ve quickly scanned through the best fire risk assessment solutions, let’s dive into the detailed analysis of each software and evaluate its key features.
FlowForma is a no-code, all-in-one process automation platform that leverages a suite of AI innovations to create processes at scale, in minutes. It enables organisations across regulated industries to rapidly digitise and automate complex business processes without requiring coding expertise.
FlowForma combines forms, workflows, analytics, AI capabilities, document generation, and integrations into a single powerful platform. It enables faster fire safety inspections, consistent reporting, and transparent audit trails for risk analysis, while adhering to international security standards, such as ISO 27001:2013.
The platform also supports compliance with global security standards such as ISO 27001:2013, as well as fire safety legislation, including the UK’s Fire Safety Order 2005, Fire Safety Act 2021, Fire Safety (England) Regulations 2022, and Ireland’s Building Regulations (Document B) and Workplace Safety Acts 2005/2007. Teams can capture site data on mobile devices, automate document generation for risk reports, and share findings with clients and regulators in real time.
With the FlowForma mobile app, on-site inspections become even more straightforward and hassle-free. Assessors to complete surveys, capture images, annotate site maps, and collect signatures while on site—even when there’s no internet connectivity.
Data syncs automatically once the device reconnects, ensuring no information is lost. This means checks on fire doors, extinguishers, or building safety measures can be done quickly and without interruption in premises such as construction sites, buildings, hospitals, offices, etc.
Features like GPS tagging, photo capture, and offline forms make it ideal for conducting fire door checks, extinguisher audits, or building walkthroughs directly in the field.
Chasing clients or contractors for paperwork is frustrating and time-consuming—FlowForma Engage removes that bottleneck. Instead of endless email chains, you simply send a secure link where they can upload fire drill logs, maintenance records, or compliance documents. The information drops straight into your workflow, so nothing gets missed and reporting deadlines are easier to meet.
FlowForma’s engage feature
Moreover, secure web links enable external parties to submit required information—such as fire drill logs or maintenance records—without requiring full system access. This accelerates compliance reporting, reduces communication delays, and centralizes documentation in a single platform.
With FlowForma, users can maintain control over all workflows, ensuring that only approved processes are implemented. You can standardise templates across every managed site, ensuring inspections are consistent. This also provides senior management with complete and real-time visibility into how assessments are conducted and reported.
When regulations are strict, guesswork isn’t an option. FlowForma’s compliance module builds the rules directly into your workflows. Inspection forms can be set up with mandatory fields aligned to legislation such as the Building Safety Act 2022, as well as international standards, so assessors can’t skip key details.
In this video, you'll see how FlowForma can empower organisations to create, track, and report on fire safety risk assessment processes
Every step is logged and time-stamped, creating an audit trail that’s ready if regulators or clients come knocking. As a result, this ensures that assessors follow consistent procedures and creates secure, time-stamped audit trails that withstand external inspection.
Fire safety teams often work across sites, which makes collaboration tricky. By connecting FlowForma with Microsoft Teams, everyone can work together in real-time—reviewing findings, adding comments, and assigning follow-ups—all within Teams. Instead of relying on email, tasks are tracked transparently, so when a remedial action is scheduled, everyone knows who’s doing what and by when.
This reduces email dependency and ensures that corrective actions, such as scheduling a follow-up survey or logging a remedial task, are tracked transparently.
Create processes in under minutes using FlowForma’s array of AI Suite. For instance, you can spin up a workflow in seconds by typing a simple description, like “weekly fire alarm test log,” using the AI Copilot.
FlowForma’s AI innovations are designed to reduce administrative tasks, expedite inspections, and enhance efficiency for fire safety providers. Here’s how:
|
AI Innovation |
Copilot |
Summarisation |
Discovery Agent |
AI Agent Rule |
Smart Assistants |
|
How it works |
Auto-builds workflows from forms or diagrams |
Creates real-time summaries of inspection processes |
Captures steps from meetings |
Reads and validates data from documents |
Suggests actions and automates tasks |
|
Use case |
Instantly sets up fire door surveys or compliance checklists |
Summarises fire inspection process data |
Records meeting and creates a fire safety process based on requirements |
Extracts dates, issues, and locations from inspection reports |
Allows assessors to trigger follow-ups or schedule re-inspections instantly |
|
Example |
Upload a fire risk form → workflow auto-generated |
Summary of all open fire safety actions with a priority list |
Meeting notes turned into inspection tasks automatically |
Pulls remedial actions from reports into the workflow |
Assessor says, “Schedule fire door check” → task created and assigned |
FlowForma enables automated generation of professional reports from templates. This way, users can instantly convert site inspection findings into standardised fire risk assessment reports or compliance certificates.
Dynamic data such as assessor names, site photos, and recommendations populate automatically, reducing manual editing and ensuring reports are delivered quickly to clients.
By digitizing key processes, users can directly reduce operational expenses, including printing and paper costs, as well as storage and manual labor.
Moreover, it enables a cost-effective path to digital transformation with clear, process-based, and transparent pricing. No hidden fees or extra costs.
A leading hospital in Europe conducted 30 manual fire safety checks weekly. Each inspection involved printing and distributing paper forms, which were then completed, returned, and reviewed.
The problem: This approach created delays, lacked transparency, and offered no single source of truth, making it difficult for facilities management to ensure consistent compliance.
The solution: The hospital adopted FlowForma to automate and digitise its fire safety checks. Weekly workflows are now triggered automatically and assigned to 30 Fire Wardens. Each Warden completes mandatory fields on a mobile device and uploads supporting imagery where required. If no non-conformities are identified, the record is stored securely in SharePoint. The facilities management lead is only alerted when issues are flagged, ensuring timely escalation without unnecessary administration.
The outcome: By replacing paper-based processes with FlowForma’s digital workflows, the hospital has eliminated manual inefficiencies and gained real-time visibility of fire safety data.
Scheduled weekly tasks run seamlessly, reporting is more accurate, and audit trails are automatically maintained. Most importantly, the solution enables clinicians and staff to dedicate more time to patient care, while ensuring that fire safety compliance remains robust and transparent.
FlowForma Pros
Choosing the best fire risk assessment software should not incur additional overheads or hidden fees, and scaling operations should not result in extra costs.
Tools like FlowForma offer straightforward, transparent pricing plans that scale with your organisation's growth. Starting around £1,722 per month for three automated processes, FlowForma offers a per-process pricing without any hidden or additional costs.
You pay only for the number of workflows you use, with higher tiers available for larger fire safety programmes and enterprise-level assessments.
For more details, check out the complete pricing breakdown here.
ClickHSE is an online workforce learning management system integrated with AT&F Solutions' learning management system. The software combines compliance documentation with the delivery of fire safety training, offering pre-configured PAS templates within a broader health and safety training ecosystem.
FireHub focuses on PAS-79 compliant assessments, featuring pre-populated response libraries and a client portal for seamless assessment sharing and progress tracking. Explicitly developed for fire risk assessment workflows, the platform functions as an offline-capable mobile application that runs exclusively on iPadOS, designed for on-site assessment completion with automatic cloud synchronisation.
Vision Pro is a cloud-based SaaS platform that manages multiple compliance requirements through a centralised web interface. The system operates as an all-in-one compliance management platform, featuring mobile applications for field data collection and API integrations with enterprise systems.
GoAudits is a mobile-first inspection platform that converts paper checklists into digital audits with offline functionality. The software offers template digitisation services and claims to deliver inspections up to 5 times faster through streamlined mobile data capture.
SafetyCulture is an inspection and training platform that combines AI-powered template generation with over 100,000 inspection templates. The software integrates inspection management, training course creation, and team communication tools within a single safety management ecosystem.
Aurora is a web-based fire risk assessment platform offering a real-time overview of assessors’ workloads and progress on FRA reports. The software functions as a browser-based application with mobile device compatibility for field data collection and centralised dashboard management.
Mobiess is a mobile data collection platform that operates through native iOS and Android applications for field inspections. The software functions as an asset-centric inspection system with QR code integration and structured data capture workflows for facilities management.
Collabit is a comprehensive business management platform that operates as a web-based application, complemented by mobile companion apps for iOS and Android. The software functions as an integrated field service management system, combining compliance tracking with CRM, invoicing, and resource planning workflows.
RiskFire operates as a fire safety service provider that utilises the FireHub software platform for assessment delivery. The business functions as a service-based model combining third-party accredited inspections with software-enabled reporting and client communication tools.
When choosing fire risk assessment software, it’s vital to prioritise features that ensure compliance, streamline reporting, and make ongoing risk management more efficient.
The best platforms offer automated audit trails, pre-made regulatory templates, and digital certificates to simplify fire risk assessment processes and demonstrate regulatory compliance with industry standards. They also enable accurate assessments through customisable checklists, photographic evidence capture, dynamic risk scoring, and one-click professional reporting in multiple formats.
Equally important are tools that support real-time monitoring and collaboration, such as issue tracking with reminders, mobile accessibility for on-site staff regardless of internet access, and dashboards that provide instant visibility of outstanding risks and facilitate the implementation of preventive measures. Intuitive interfaces, role-based access, and multi-site management strengthen user adoption.
Future-proof systems, on the other hand, offer cloud-based security, seamless integration with existing business systems, and scalability to adapt as compliance demands evolve. Together, these features not only protect organisations from regulatory risk but also make fire safety management more proactive, transparent, and reliable.
Conducting fire risk assessments shouldn’t be a source of stress. Yet many organisations still rely on paper forms, scattered spreadsheets, and email chains that make it hard to stay compliant and confident. FlowForma removes the uncertainty by digitising and automating the assessment process, so you can focus on keeping people and buildings safe.
With FlowForma, you can:
As a no-code, all-in-one solution, FlowForma empowers teams to take control of fire risk management without the burden of complex training or costly delays.
Want to see how FlowForma simplifies fire risk assessment management? Request a demo today!