The Top 10 Fire Risk Assessment Software (2025)

For organisations responsible for fire safety, the question is no longer whether to digitise fire risk assessments, but which platform to trust. Manual processes and paper-based checklists leave too much room for error, wasted time, and compliance risks that could prove costly. 

When evaluating the best fire risk assessment software, the goal is to find software that goes beyond basic digitisation. Solutions that simplify inspections, generate reliable audit trails, and adapt quickly as regulations evolve. In this guide, we compare the leading fire risk assessment solutions to help you choose a system that ensures fire safety compliance, saves time, and safeguards both people and assets.

What is Fire Risk Assessment Software?

What is Fire Risk Assessment Software?

At its core, a fire risk assessment software solution standardises how businesses carry out fire safety checks. It guides users through risk identification, documents safety measures, and stores all data in one central system. This reduces human error, improves visibility, and ensures no key step is missed during inspections.

For example, a facilities manager in a manufacturing plant can use the software to log potential fire hazards during routine inspections and hazard identifications. Instead of filling out paper forms and filing them in cabinets, they submit photos, notes, and corrective actions directly through the platform. This creates an instant digital record, accessible to both safety officers and senior management.

Overview of The Best Fire Risk Assessment Management Software

Now that we’ve quickly scanned through the best fire risk assessment solutions, let’s dive into the detailed analysis of each software and evaluate its key features. 

The Top 10 Fire Risk Assessment Software of 2025

1. FlowForma

FlowForma’s homepage

FlowForma is a no-code, all-in-one process automation platform that leverages a suite of AI innovations to create processes at scale, in minutes. It enables organisations across regulated industries to rapidly digitise and automate complex business processes without requiring coding expertise.

FlowForma combines forms, workflows, analytics, AI capabilities, document generation, and integrations into a single powerful platform. It enables faster fire safety inspections, consistent reporting, and transparent audit trails for risk analysis, while adhering to international security standards, such as ISO 27001:2013.

The platform also supports compliance with global security standards such as ISO 27001:2013, as well as fire safety legislation, including the UK’s Fire Safety Order 2005, Fire Safety Act 2021, Fire Safety (England) Regulations 2022, and Ireland’s Building Regulations (Document B) and Workplace Safety Acts 2005/2007. Teams can capture site data on mobile devices, automate document generation for risk reports, and share findings with clients and regulators in real time.

FlowForma Key features

• Mobile app for hassle-free site inspections

With the FlowForma mobile app, on-site inspections become even more straightforward and hassle-free. Assessors to complete surveys, capture images, annotate site maps, and collect signatures while on site—even when there’s no internet connectivity. 

Data syncs automatically once the device reconnects, ensuring no information is lost. This means checks on fire doors, extinguishers, or building safety measures can be done quickly and without interruption in premises such as construction sites, buildings, hospitals, offices, etc.

Screenshot of the FlowForma mobile app 

Features like GPS tagging, photo capture, and offline forms make it ideal for conducting fire door checks, extinguisher audits, or building walkthroughs directly in the field.

• Secure engagement and external stakeholder access

Chasing clients or contractors for paperwork is frustrating and time-consuming—FlowForma Engage removes that bottleneck. Instead of endless email chains, you simply send a secure link where they can upload fire drill logs, maintenance records, or compliance documents. The information drops straight into your workflow, so nothing gets missed and reporting deadlines are easier to meet.

FlowForma’s engage feature

Moreover, secure web links enable external parties to submit required information—such as fire drill logs or maintenance records—without requiring full system access. This accelerates compliance reporting, reduces communication delays, and centralizes documentation in a single platform.

• Governance hub for process control

FlowForma’s governance hub

With FlowForma, users can maintain control over all workflows, ensuring that only approved processes are implemented. You can standardise templates across every managed site, ensuring inspections are consistent. This also provides senior management with complete and real-time visibility into how assessments are conducted and reported.

• Fire safety compliance tracking

When regulations are strict, guesswork isn’t an option. FlowForma’s compliance module builds the rules directly into your workflows. Inspection forms can be set up with mandatory fields aligned to legislation such as the Building Safety Act 2022, as well as international standards, so assessors can’t skip key details.

In this video, you'll see how FlowForma can empower organisations to create, track, and report on fire safety risk assessment processes

Every step is logged and time-stamped, creating an audit trail that’s ready if regulators or clients come knocking. As a result, this ensures that assessors follow consistent procedures and creates secure, time-stamped audit trails that withstand external inspection.

• Collaborative work management

Fire safety teams often work across sites, which makes collaboration tricky. By connecting FlowForma with Microsoft Teams, everyone can work together in real-time—reviewing findings, adding comments, and assigning follow-ups—all within Teams. Instead of relying on email, tasks are tracked transparently, so when a remedial action is scheduled, everyone knows who’s doing what and by when. 

Add-ons available with FlowForma’s collaborative work management tools

This reduces email dependency and ensures that corrective actions, such as scheduling a follow-up survey or logging a remedial task, are tracked transparently.

• AI suite for quicker process creation

FlowForma’s AI suite for process automation

Create processes in under minutes using FlowForma’s array of AI Suite.  For instance, you can spin up a workflow in seconds by typing a simple description, like “weekly fire alarm test log,” using the AI Copilot. 

FlowForma’s AI innovations are designed to reduce administrative tasks, expedite inspections, and enhance efficiency for fire safety providers. Here’s how: 

• One-click document generation

FlowForma enables automated generation of professional reports from templates. This way, users can instantly convert site inspection findings into standardised fire risk assessment reports or compliance certificates. 

Dynamic data such as assessor names, site photos, and recommendations populate automatically, reducing manual editing and ensuring reports are delivered quickly to clients.

• Cost-effective path to digital transformation

By digitizing key processes, users can directly reduce operational expenses, including printing and paper costs, as well as storage and manual labor. 

Moreover, it enables a cost-effective path to digital transformation with clear, process-based, and transparent pricing. No hidden fees or extra costs. 

📌 Case in Focus: Digitising Fire Safety Checks

A leading hospital in Europe conducted 30 manual fire safety checks weekly. Each inspection involved printing and distributing paper forms, which were then completed, returned, and reviewed. 

The problem: This approach created delays, lacked transparency, and offered no single source of truth, making it difficult for facilities management to ensure consistent compliance.

The solution: The hospital adopted FlowForma to automate and digitise its fire safety checks. Weekly workflows are now triggered automatically and assigned to 30 Fire Wardens. Each Warden completes mandatory fields on a mobile device and uploads supporting imagery where required. If no non-conformities are identified, the record is stored securely in SharePoint. The facilities management lead is only alerted when issues are flagged, ensuring timely escalation without unnecessary administration.

The outcome: By replacing paper-based processes with FlowForma’s digital workflows, the hospital has eliminated manual inefficiencies and gained real-time visibility of fire safety data. 

Scheduled weekly tasks run seamlessly, reporting is more accurate, and audit trails are automatically maintained. Most importantly, the solution enables clinicians and staff to dedicate more time to patient care, while ensuring that fire safety compliance remains robust and transparent.

FlowForma Pros

• Faster inspections, more capacity
• Strong governance controls for auditability across processes
• Clear accountability across teams
• Quick process creation from scratch with an array of AI features 
• Transparent pricing that scales without extra headcount
• Real-time insights and personalised report creation
• In-built compliance features

FlowForma Cons

• SharePoint dependency
• External access and additional integration features are available in professional and enterprise plans
• Replacement of legacy fire safety software requires initial IT involvement

FlowForma Pricing

Choosing the best fire risk assessment software should not incur additional overheads or hidden fees, and scaling operations should not result in extra costs.

Tools like FlowForma offer straightforward, transparent pricing plans that scale with your organisation's growth. Starting around £1,722 per month for three automated processes, FlowForma offers a per-process pricing without any hidden or additional costs. 

You pay only for the number of workflows you use, with higher tiers available for larger fire safety programmes and enterprise-level assessments.

For more details, check out the complete pricing breakdown here.

2. ClickHSE (AT&F Solutions)

ClickHSE’s homepage

ClickHSE is an online workforce learning management system integrated with AT&F Solutions' learning management system. The software combines compliance documentation with the delivery of fire safety training, offering pre-configured PAS templates within a broader health and safety training ecosystem. 

ClickFRA Key Features

• Document management with plan uploads and policy storage
• PAS 79 questionnaires with customisable templates
• Client dashboard for status tracking and compliance with fire safety regulations
• Detailed and customised fire risk assessment reports

ClickFRA Pros

• Unified fire assessment & training platform
• PAS 79–compliant templates
• Built-in training integration, no extra platforms

ClickFRA Cons

• Lacks mobile field inspection support
• Requires internet for on-site assessments
• Lacks a native mobile app for fire risk inspections

3. FireHub

FireHub’s homepage

FireHub focuses on PAS-79 compliant assessments, featuring pre-populated response libraries and a client portal for seamless assessment sharing and progress tracking. Explicitly developed for fire risk assessment workflows, the platform functions as an offline-capable mobile application that runs exclusively on iPadOS, designed for on-site assessment completion with automatic cloud synchronisation.

FireHub Key Features

• Pre-populated response library based on common fire risk assessment findings
• Individual client portals with secure login credentials for assessment access
• Offline assessment completion with automatic image and document synchronisation
• Professional report generation with customisable assessor and client branding

FireHub Pros

• Works completely offline during field assessments without internet requirements
• Pre-populated responses reduce repetitive typing during inspections
• The client portal provides direct assessment access without email attachments

FireHub Cons

• iPad-only compatibility restricts device choice 
• Steep learning curve
• The app frequently requires bug fixes and stability improvements

4. Vision Pro Software

Vision Pro’s homepage

Vision Pro is a cloud-based SaaS platform that manages multiple compliance requirements through a centralised web interface. The system operates as an all-in-one compliance management platform, featuring mobile applications for field data collection and API integrations with enterprise systems.

Vision Pro Key Features

• Multi-compliance platform covering fire, asbestos, legionella, and building assessments
• NFC/RFID asset tagging with mobile data collection and live asset monitoring
• API integration capabilities with existing CRM, CAFM, and IWMS systems
• Customisable audit creation tools with visual analytics and dashboard reporting

Vision Pro Pros

• Comprehensive compliance coverage 
• Strong API integration across existing systems
• NFC tagging for asset-based compliance tracking

Vision Pro Cons

• Complex and time-intensive setup
• Lacks fire-specific assessment features due to multi-compliance focus

5. GoAudits

GoAudit’s health and safety management page

GoAudits is a mobile-first inspection platform that converts paper checklists into digital audits with offline functionality. The software offers template digitisation services and claims to deliver inspections up to 5 times faster through streamlined mobile data capture.

GoAudits Key Features

• Mobile-native, offline with auto-sync

• Free checklist digitisation & template support

• Real-time analytics with trend & performance insights

• Automated corrective actions with tracking & escalation

GoAudits Pros

• Offline inspections in low-signal areas
• Free checklist conversion saves setup time
• Auto-sync on connectivity return

GoAudits Cons

• Daily logout/photo upload issues
• Max 4 photos per finding
• Slows with large datasets

6. SafetyCulture (iAuditor)

SafetyCulture’s health and safety management page

SafetyCulture is an inspection and training platform that combines AI-powered template generation with over 100,000 inspection templates. The software integrates inspection management, training course creation, and team communication tools within a single safety management ecosystem. 

SafetyCulture’s Key Features

• AI template generator for inspection checklists
• Library of 100K+ pre-built templates
• Training module with 1K+ editable courses
• Real-time reporting of fire incidents & corrective workflows

SafetyCulture Pros

• Reliable mobile-first tools
• AI voice-to-text, photos & GPS tagging 
• Real-time check-ins, location sharing & offline sync

SafetyCulture Cons

• Unresponsive customer support team 
• Buffering & unsaved responses
• No shared logins; each user requires an account

7. Aurora (Total Fire Group)

Aurora’s homepage

Aurora is a web-based fire risk assessment platform offering a real-time overview of assessors’ workloads and progress on FRA reports. The software functions as a browser-based application with mobile device compatibility for field data collection and centralised dashboard management. 

Aurora Key Features

• Interactive floor plans with risk mapping
• Automated NSI & SSAIB BAFE certificates
• Portfolio dashboard for multi-property oversight
• Real-time task allocation with email alerts

Aurora Pros

• 100K+ completed assessments prove scalability
• Built by active fire professionals
• Visual dashboards for fire safety tracking

Aurora Cons

• Accuracy depends on the quality & completeness of input data
• UK-only PAS 79 methodology
• Limited data sharing across devices may cause communication bottlenecks

8. Mobiess

Mobiess’ fire safety compliance page

Mobiess is a mobile data collection platform that operates through native iOS and Android applications for field inspections. The software functions as an asset-centric inspection system with QR code integration and structured data capture workflows for facilities management.

Mobiess Key Features

• Fire door asset register with unique IDs
• QR/barcode integration for fast identification
• PAS 79:2020-compliant templates
• Pre-set action libraries for consistent defect tracking

Mobiess Pros

• Asset-focused approach saves survey time
• QR scanning speeds up field inspections
• Offline data capture with secure cloud storage

Mobiess Cons

• Limited user visibility
• Non-intuitive interface
• Asset-centric design overcomplicates simple fire risk assessment requirements

9. Collabit

Mobiess’ fire safety compliance page

Collabit is a comprehensive business management platform that operates as a web-based application, complemented by mobile companion apps for iOS and Android. The software functions as an integrated field service management system, combining compliance tracking with CRM, invoicing, and resource planning workflows.

Collabit Key Features

• All-in-one suite with CRM, quoting & invoicing
• Client portal for issue logging & job tracking
• Resource planning with calendar & map scheduling
• Non-conformance management with automated workflows

Collabit Pros

• Customisable templates & workflows
• Active development with responsive updates

Collabit Cons

• Sync issues affect offline field use
• Complex setup with high configuration time

10. RiskFire

RiskFire’s homepage

RiskFire operates as a fire safety service provider that utilises the FireHub software platform for assessment delivery. The business functions as a service-based model combining third-party accredited inspections with software-enabled reporting and client communication tools.

RiskFire Key Features

• FireHub integration for assessment reports
• OneTrace system for real-time tracking & proof delivery
• Third-party accredited inspection services
• Multi-service coverage: assessments, door surveys & fire stopping

RiskFire Pros

• Accreditation assures regulatory compliance
• Combined software + service model
• UK-wide coverage with industry expertise

RiskFire Cons

• Limited flexibility for in-house assessments
• Reliant on FireHub for feature development

How To Evaluate A Fire Risk Assessment Software

The key features to look for in a fire risk assessment solution

When choosing fire risk assessment software, it’s vital to prioritise features that ensure compliance, streamline reporting, and make ongoing risk management more efficient. 

The best platforms offer automated audit trails, pre-made regulatory templates, and digital certificates to simplify fire risk assessment processes and demonstrate regulatory compliance with industry standards. They also enable accurate assessments through customisable checklists, photographic evidence capture, dynamic risk scoring, and one-click professional reporting in multiple formats.

Equally important are tools that support real-time monitoring and collaboration, such as issue tracking with reminders, mobile accessibility for on-site staff regardless of internet access, and dashboards that provide instant visibility of outstanding risks and facilitate the implementation of preventive measures. Intuitive interfaces, role-based access, and multi-site management strengthen user adoption. 

Future-proof systems, on the other hand, offer cloud-based security, seamless integration with existing business systems, and scalability to adapt as compliance demands evolve. Together, these features not only protect organisations from regulatory risk but also make fire safety management more proactive, transparent, and reliable.

Conduct Fire Risk Assessments With Ease Using FlowForma

Caption: Accelerate digital transformation, operational efficiency, and responsiveness with FlowForma

Conducting fire risk assessments shouldn’t be a source of stress. Yet many organisations still rely on paper forms, scattered spreadsheets, and email chains that make it hard to stay compliant and confident. FlowForma removes the uncertainty by digitising and automating the assessment process, so you can focus on keeping people and buildings safe.

With FlowForma, you can:

• No more lost notes or manual uploads → Conduct assessments on-site with mobile checklists and photo capture.
• Nothing slips through the cracks → Every risk, action, and escalation is tracked in real-time, enhancing transparency.
• Prove compliance instantly → Automated audit trails and inspection-ready custom reports at your fingertips.
• Adapt quickly → Update workflows as regulations or internal policies change, without depending on IT.
• Scale with ease → Manage multiple sites and assessments in one secure, cloud-based platform.
• Integrate seamlessly → connect with existing systems without disrupting operations.
• Data security → With data securely stored in your own SharePoint tenant, IT stays in complete control. 

As a no-code, all-in-one solution, FlowForma empowers teams to take control of fire risk management without the burden of complex training or costly delays. 

Want to see how FlowForma simplifies fire risk assessment management? Request a demo today!