Workflow automation is essential for businesses striving to improve efficiency and streamline processes.
However, if you're feeling limited by automation tools like Flowable—whether due to its complexity, steep learning curve, or pricing structure—you're not alone. Many organizations are now exploring alternatives for managing workflows that offer better flexibility, ease of use, and faster implementation.
This article is your guide to the top 10 Flowable alternatives. We’ve carefully selected these platforms based on key criteria like features, integration options, scalability, and ease of use.
Flowable is a powerful business process automation platform widely recognized for its flexibility and scalability. However, businesses are increasingly looking for alternatives due to specific limitations that can hinder efficiency and increase costs.
Below are the key reasons why organizations are considering Flowable alternatives:
While Flowable is feature-rich, it can be challenging for non-technical users. The platform’s reliance on BPMN 2.0 and coding for advanced features means that users without a background in process modeling or development often face difficulties in getting the most out of the tool.
Several users have reported that the Flowable platform can be challenging to navigate, especially for those unfamiliar with its complex interface. The layout and user experience may not be as intuitive as other platforms, requiring users to invest time in learning how to find and use the right tools effectively.
Flowable’s pricing is not publicly available on its website, and platforms like Capterra list it at $99 per user per month. This may not be ideal for businesses looking to scale their processes. In addition, the AI Studio is separately licensed, which adds to the overall costs.
Here’s a curated list of the top Flowable alternative software that helps solve the aforementioned pain points and streamline your workflows with ease.
|
Tool |
Learning Curve |
Integration Options |
Ease of Use |
|
FlowForma |
Low |
Microsoft 365, ERP, CRM, thousands of systems |
High (No-code, intuitive) |
|
Camunda |
Medium |
Java, REST APIs, external task workers |
Medium (requires technical expertise) |
|
Appian |
Medium |
Salesforce, SAP, Oracle |
High (Low-code with intuitive design) |
|
Kissflow |
Low |
Google Workspace, Zapier, CRM |
High (Low-code, simple design) |
|
Workato |
Medium |
Salesforce, Workday, ServiceNow |
Medium (No-code but advanced) |
|
Bonita BPM |
High |
REST APIs, external services |
Medium (Requires technical setup) |
|
Nintex |
Medium |
SharePoint, Salesforce, SAP |
Medium (Low-code, somewhat complex) |
|
Bizagi |
Medium |
SAP, Salesforce, SharePoint |
High (No-code, drag-and-drop) |
|
Pega |
High |
SAP, Salesforce, Cloud |
Medium (Requires technical resources) |
|
ProcessMaker |
Low |
ERP, CRM, HRM tools |
High (No-code, simple interface) |
Here’s a detailed look at the best Flowable alternatives, along with their key features, pros, and cons.
FlowForma is a leading AI-powered, no-code platform designed for business process automation, enabling users to create, automate, and optimize workflows without needing coding expertise.
Ideal for mid-sized companies and enterprises looking to streamline operations, FlowForma integrates seamlessly with Microsoft 365 and other third-party tools. With a strong focus on ease of use and transparent pricing, FlowForma allows businesses to digitize complex processes faster than ever.
FlowForma’s no-code platform allows business users to design, automate, and optimize workflows without any coding expertise.
With its intuitive drag-and-drop interface, building processes becomes as simple as selecting steps, adding rules, and connecting tasks.
This simplicity enables employees across various departments, from HR to finance, to automate complex workflows without relying on IT, reducing bottlenecks and empowering teams to take control of their automation needs.
FlowForma’s AI suite goes beyond traditional automation by providing tools that assist workflow creation, execute intelligent actions, discover optimization opportunities, and summarize progress in real time.
AI Copilot: The Copilot allows users to create workflows using natural language or process diagrams, eliminating the need for coding or complex configurations. By simply describing the process in plain English, the AI instantly builds the workflow structure, including steps, rules, and logic.
Video showcasing the AI Playground
Agentic AI: The Agentic AI feature is designed to perform autonomous, intelligent actions within workflows. It can read documents, extract data, validate information, and route outputs to the correct systems, dramatically reducing manual input.
Watch FlowForma’s AI Masterclass to learn all about building workflows using AI
Discovery Agent: The Discovery Agent provides a fast and seamless way to capture processes from voice conversations, meetings, and everyday tasks, ensuring no detail is lost. By turning discussions and informal work into automated workflows, businesses can skip the time-consuming process of manual documentation or workshops.
FlowForma offers seamless integration with Microsoft 365 and SharePoint Online, enabling users to automate workflows directly within the Microsoft ecosystem.
Data security is a top priority for FlowForma. The platform stores data in your organization’s own SharePoint tenancy, giving you full control over your data. This provides a significant advantage when it comes to compliance, as businesses in regulated industries like finance, insurance, or healthcare can manage sensitive information securely within their existing infrastructure.
FlowForma enables businesses to create seamless workflows with minimal effort. Its workflow engine allows users to design complex, multi-step processes with ease.
FlowForma’s workflow automation benefits
Whether it’s for client onboarding, expense approvals, or contract management, FlowForma offers a visual process mapping tool that simplifies the creation and management of workflows.
Watch this demo to see how FlowForma automates the client onboarding process in financial services:
Onboard clients seamlessly by creating onboarding workflows using FlowForma
FlowForma automates the creation, population, and management of both documents and forms directly from workflow data.
Whether it’s a contract, invoice, audit report, or compliance certificate, FlowForma’s automated document generation feature dynamically populates templates with real-time information captured throughout the workflow. This ensures that documents are always accurate and compliant, reducing manual effort and minimizing errors.
In addition to document generation, the tool also allows businesses to build dynamic forms that adapt to the progress of the workflow. These forms capture all necessary data in real time, ensuring consistency across all stages of the process.
FlowForma follows a transparent, process-based pricing model. This enables mid-sized and large companies to scale their automation efforts without incurring hidden costs.
Here’s the complete pricing breakdown.
User testimonial for FlowForma from G2
Camunda homepage
Camunda is an open-source platform built to handle complex business process automation tasks. Known for its flexibility and advanced BPMN 2.0 support, Camunda is often favored by technical teams looking to integrate process orchestration with Java or external task workers.
Appian is a low-code automation platform that blends process automation with powerful decisioning tools and artificial intelligence. Known for its quick deployment and user-friendly interface, Appian is favored by businesses that need a fast, intuitive solution for automating workflows with minimal IT involvement.
Kissflow is a low-code workflow automation platform designed to simplify process management for small to mid-sized businesses. It provides tools for automating everything from simple tasks to complex workflows, all within an intuitive interface that requires minimal coding knowledge.
Workato is a no-code integration and automation platform designed for enterprises. It focuses on connecting disparate systems, automating workflows, and handling complex integrations.
Bonita homepage
Bonita offers an open-source, flexible platform for designing, managing, and optimizing business processes. It's designed for organizations looking to implement process automation with a high degree of customization and scalability.
Nintex is a low-code workflow automation platform with a focus on enhancing productivity and efficiency. It’s ideal for businesses that need to automate processes within SharePoint, Office 365, and other enterprise applications.
Bizagi is a no-code business process management and automation tool designed for companies looking to digitize their operations without a steep learning curve. It integrates with enterprise systems like SAP and Salesforce.
Pega is a customizable business process automation platform that is widely recognized for its strength in enterprise-level process management and decisioning. It offers both no-code and low-code options for building workflows.
ProcessMaker is a flexible, no-code workflow automation tool that specializes in streamlining business processes. It integrates easily with various third-party applications and offers process modeling capabilities.
For businesses seeking to streamline their processes quickly and cost-effectively, FlowForma offers an intuitive platform that meets all the needs of mid-sized and large businesses without the complexities of other low-code or no-code tools.
Here’s a quick recap of the key features that position it as the best business process automation software:
Want to see how FlowForma can improve your workflows? Book a demo today!