The Top 10 Flowable Alternatives to Consider for Your Workflow Needs

Workflow automation is essential for businesses striving to improve efficiency and streamline processes. 

However, if you're feeling limited by automation tools like Flowable—whether due to its complexity, steep learning curve, or pricing structure—you're not alone. Many organizations are now exploring alternatives for managing workflows that offer better flexibility, ease of use, and faster implementation.

This article is your guide to the top 10 Flowable alternatives. We’ve carefully selected these platforms based on key criteria like features, integration options, scalability, and ease of use.

Why Look for Flowable Alternatives?

Flowable Homepage

Flowable is a powerful business process automation platform widely recognized for its flexibility and scalability. However, businesses are increasingly looking for alternatives due to specific limitations that can hinder efficiency and increase costs. 

Below are the key reasons why organizations are considering Flowable alternatives:

1. Steep learning curve

While Flowable is feature-rich, it can be challenging for non-technical users. The platform’s reliance on BPMN 2.0 and coding for advanced features means that users without a background in process modeling or development often face difficulties in getting the most out of the tool.

G2 Review of Flowable

2. Difficulties in navigation

Several users have reported that the Flowable platform can be challenging to navigate, especially for those unfamiliar with its complex interface. The layout and user experience may not be as intuitive as other platforms, requiring users to invest time in learning how to find and use the right tools effectively.

G2 Review of Flowable

3. Opaque Pricing

Flowable’s pricing is not publicly available on its website, and platforms like Capterra list it at $99 per user per month. This may not be ideal for businesses looking to scale their processes. In addition, the AI Studio is separately licensed, which adds to the overall costs. 

10 Best Alternatives to Flowable in 2025

Here’s a curated list of the top Flowable alternative software that helps solve the aforementioned pain points and streamline your workflows with ease.

Top 10 Flowable Alternatives in 2025 

Here’s a detailed look at the best Flowable alternatives, along with their key features, pros, and cons. 

1. FlowForma

FlowForma’s homepage

FlowForma is a leading AI-powered, no-code platform designed for business process automation, enabling users to create, automate, and optimize workflows without needing coding expertise. 

Ideal for mid-sized companies and enterprises looking to streamline operations, FlowForma integrates seamlessly with Microsoft 365 and other third-party tools. With a strong focus on ease of use and transparent pricing, FlowForma allows businesses to digitize complex processes faster than ever.

FlowForma Key Features

1. Ease of Use

FlowForma’s no-code platform allows business users to design, automate, and optimize workflows without any coding expertise. 

Why are no-code platforms easier to use compared with low-code platforms

With its intuitive drag-and-drop interface, building processes becomes as simple as selecting steps, adding rules, and connecting tasks. 

This simplicity enables employees across various departments, from HR to finance, to automate complex workflows without relying on IT, reducing bottlenecks and empowering teams to take control of their automation needs. 

2. AI-Powered Automation

FlowForma’s AI suite goes beyond traditional automation by providing tools that assist workflow creation, execute intelligent actions, discover optimization opportunities, and summarize progress in real time.

Benefits of AI automation

AI Copilot: The Copilot allows users to create workflows using natural language or process diagrams, eliminating the need for coding or complex configurations. By simply describing the process in plain English, the AI instantly builds the workflow structure, including steps, rules, and logic. 

Video showcasing the AI Playground

Agentic AI: The Agentic AI feature is designed to perform autonomous, intelligent actions within workflows. It can read documents, extract data, validate information, and route outputs to the correct systems, dramatically reducing manual input. 

Watch FlowForma’s AI Masterclass to learn all about building workflows using AI

Discovery Agent: The Discovery Agent provides a fast and seamless way to capture processes from voice conversations, meetings, and everyday tasks, ensuring no detail is lost. By turning discussions and informal work into automated workflows, businesses can skip the time-consuming process of manual documentation or workshops.

FlowForma’s Discovery Agent

3. Microsoft Integration

FlowForma offers seamless integration with Microsoft 365 and SharePoint Online, enabling users to automate workflows directly within the Microsoft ecosystem. 

FlowForma integrations

4. Data Security

Data security is a top priority for FlowForma. The platform stores data in your organization’s own SharePoint tenancy, giving you full control over your data. This provides a significant advantage when it comes to compliance, as businesses in regulated industries like finance, insurance, or healthcare can manage sensitive information securely within their existing infrastructure. 

5. Seamless Workflow Automation

FlowForma enables businesses to create seamless workflows with minimal effort. Its workflow engine allows users to design complex, multi-step processes with ease. 

 FlowForma’s workflow automation benefits

Whether it’s for client onboarding, expense approvals, or contract management, FlowForma offers a visual process mapping tool that simplifies the creation and management of workflows. 

Watch this demo to see how FlowForma automates the client onboarding process in financial services: 

 Onboard clients seamlessly by creating onboarding workflows using FlowForma

6. Document and Form Management

FlowForma automates the creation, population, and management of both documents and forms directly from workflow data. 

Whether it’s a contract, invoice, audit report, or compliance certificate, FlowForma’s automated document generation feature dynamically populates templates with real-time information captured throughout the workflow. This ensures that documents are always accurate and compliant, reducing manual effort and minimizing errors.

FlowForm automates document generation at scale

In addition to document generation, the tool also allows businesses to build dynamic forms that adapt to the progress of the workflow. These forms capture all necessary data in real time, ensuring consistency across all stages of the process.

FlowForma Pros

• Intuitive, drag-and-drop interface
• Built-in compliance module to ensure adherence to regulations like DORA, ISO, GDPR, and HIPAA
• Advanced reporting and real-time insights
• Transparent pricing with no hidden costs
• Extensive AI suite, including Copilot, Agentic AI, summarization, smart assistant, and discovery agent

FlowForma Cons

• Requires a Microsoft 365 and SharePoint environment

FlowForma Pricing

FlowForma follows a transparent, process-based pricing model. This enables mid-sized and large companies to scale their automation efforts without incurring hidden costs. 

Here’s the complete pricing breakdown. 

What users are saying about FlowForma 

User testimonial for FlowForma from G2

User testimonial for FlowForma from G2

2. Camunda

 Camunda homepage

Camunda is an open-source platform built to handle complex business process automation tasks. Known for its flexibility and advanced BPMN 2.0 support, Camunda is often favored by technical teams looking to integrate process orchestration with Java or external task workers. 

Camunda Key Features

• BPMN 2.0 engine for business process modeling
  
  
• Advanced task management with Java and external task integration
  
  
• High scalability with open-source and enterprise versions
  
  
• REST APIs for seamless integrations
  
  
• Open-source community and documentation

Camunda Pros

• Flexible and customizable
  
  
• Strong open-source community support
  
  
• Scalable architecture for large organizations
  
  
• Good integration with Java and external services

Camunda Cons

• Requires technical expertise to use effectively
  
  
• Steep learning curve for non-technical users
  
  
• Not suited for businesses with limited development resources

3. Appian

Appian’s low-code development platform

Appian is a low-code automation platform that blends process automation with powerful decisioning tools and artificial intelligence. Known for its quick deployment and user-friendly interface, Appian is favored by businesses that need a fast, intuitive solution for automating workflows with minimal IT involvement.

Appian Key Features

• Low-code development for process modeling
  
  
• Integration with a wide range of enterprise systems
  
  
• AI-powered decisioning tools
  
  
• Real-time reporting and analytics
  
  
• Cloud-native architecture for scalability

Appian Pros

• Fast deployment and time-to-value
  
  
• User-friendly interface for business users
  
  
• Strong integration capabilities with various platforms
  
  
• Ideal for both simple and complex workflows

Appian Cons

• It can be expensive for small to medium-sized businesses
  
  
• Some features require developer expertise for full customization
  
  
• Limited customization for highly specialized workflows

4. Kissflow

Kissflow’s low-code development platform

Kissflow is a low-code workflow automation platform designed to simplify process management for small to mid-sized businesses. It provides tools for automating everything from simple tasks to complex workflows, all within an intuitive interface that requires minimal coding knowledge.

Kissflow Key Features

• Drag-and-drop workflow automation
  
  
• Project management and document management capabilities
  
  
• Integration with popular apps like Google Workspace and CRM tools
  
  
• Real-time analytics and reporting tools
  
  
• Customizable forms and workflows

Kissflow Pros

• Simple, intuitive user interface
  
  
• Quick setup and easy-to-learn platform
  
  
• Affordable pricing, ideal for small to medium businesses

Kissflow Cons

• Limited customization for highly complex workflows
  
  
• Basic features may not meet the needs of larger enterprises

5. Workato

Workato homepage

Workato is a no-code integration and automation platform designed for enterprises. It focuses on connecting disparate systems, automating workflows, and handling complex integrations.

Workato Key Features

• No-code integration platform with automation tools
  
  
• Supports hundreds of pre-built integrations with enterprise applications
  
  
• Real-time data synchronization across systems
  
  
• AI-powered automation for decision-making
  
  
• Scalable for complex, enterprise-level automation

Workato Pros

• AI-driven process automation
  
  
• Scalable and suitable for large enterprises
  
  
• User-friendly interface with drag-and-drop functionality
  
  
• Automates workflows across multiple systems
  
  

Workato Cons

• Expensive for smaller businesses
  
  
• Steep learning curve for non-technical users
  
  

6. Bonita 

 Bonita homepage

Bonita offers an open-source, flexible platform for designing, managing, and optimizing business processes. It's designed for organizations looking to implement process automation with a high degree of customization and scalability.

Bonita Key Features

• Open-source BPMN 2.0 engine
  
  
• Customizable workflows and process models
  
  
• REST APIs for integrations with third-party applications
  
  
• Real-time process monitoring and analytics

Bonita Pros

• Fully customizable to meet specific business needs
  
  
• Strong open-source community support
  
  
• Flexible and scalable architecture
  
  
• Advanced modeling tools for complex workflows
  
  
• Good support for integrations with external applications

Bonita Cons

• Requires development expertise for customization
  
  
• It can be time-consuming to set up and configure

7. Nintex

Nintex process automation platform

Nintex is a low-code workflow automation platform with a focus on enhancing productivity and efficiency. It’s ideal for businesses that need to automate processes within SharePoint, Office 365, and other enterprise applications.

Nintex Key Features

• Workflow automation with SharePoint and Office 365
  
  
• Document generation and management capabilities
  
  
• Reporting and analytics tools for process tracking
  
  
• Integrates with ERP, CRM, and other enterprise systems
  
  
• Advanced forms and data collection

Nintex Pros

• Easy-to-use interface with low learning curve
  
  
• Good for both simple and moderate workflows
  
  
• Reliable mobile support for remote process management

Nintex Cons

• It can be expensive for small businesses
  
  
• Limited customization for highly specialized workflows

8. Bizagi

Bizagi homepage

Bizagi is a no-code business process management and automation tool designed for companies looking to digitize their operations without a steep learning curve. It integrates with enterprise systems like SAP and Salesforce. 

Bizagi Key Features

• No-code platform for automating workflows
  
  
• Advanced process modeling tools
  
  
• Real-time process monitoring and analytics
  
  
• Built-in collaboration tools for teams
  
  
• Customizable reporting and dashboards
  
  

Bizagi Pros

• Intuitive, easy-to-use platform for business users
  
  
• Fast deployment with no-code interface
  
  
• Integration with popular enterprise tools
  
  
• Offers support for process monitoring and optimization

Bizagi Cons

• Limited advanced customization options for complex workflows
  
  
• Pricing can be prohibitive for smaller businesses

9. Pega

Pega homepage

Pega is a customizable business process automation platform that is widely recognized for its strength in enterprise-level process management and decisioning. It offers both no-code and low-code options for building workflows.

Pega Key Features

• BPM and CRM capabilities for end-to-end automation
  
  
• AI-powered decisioning and analytics
  
  
• Integration with a wide range of applications
  
  
• Real-time process monitoring and insights
  
  
• Low-code and no-code development options

Pega Pros

• Customizable for complex business processes
  
  
• AI-driven decision-making tools
  
  
• Strong support for mobile and cloud environments

Pega Cons

• High complexity for non-technical users
  
  
• Expensive for mid-sized companies

10. ProcessMaker

ProcessMaker’s process automation platform

ProcessMaker is a flexible, no-code workflow automation tool that specializes in streamlining business processes. It integrates easily with various third-party applications and offers process modeling capabilities.

ProcessMaker Key Features

• Drag-and-drop workflow design
• Integration with ERP, CRM, and other systems
• Real-time analytics and reporting tools
• Advanced decision-making and routing

ProcessMaker Pros

• Simple, intuitive interface for business users
• Good support for real-time process tracking and analytics
• Scalable for both small and large enterprises
• Mobile support for on-the-go process management

ProcessMaker Cons

• Limited advanced customization for highly complex workflows
• Some features require premium support or add-ons

FlowForma: The Best Flowable Alternative for Business Process Automation

When looking for a Flowable alternative, FlowForma is the clear leader due to its ease of use, rapid implementation, enterprise features, and transparent pricing. 

For businesses seeking to streamline their processes quickly and cost-effectively, FlowForma offers an intuitive platform that meets all the needs of mid-sized and large businesses without the complexities of other low-code or no-code tools.

Here’s a quick recap of the key features that position it as the best business process automation software:

• AI Copilot, Agentic AI, AI Agent, and Summarization
• Real-time reporting and analytics
• Integration with Microsoft 365 and third-party apps
• Transparent, process-based pricing model
• Role-based access control and data security 
• No-code process automation 

Want to see how FlowForma can improve your workflows? Book a demo today!