While Blue Prism offers robust automation, the lack of integral features, integration issues, and higher licensing costs push many teams to look for simpler, easier-to-implement, and effective options. Modern low-code or no-code platforms provide an easier path to automation, enabling business users to build workflows independently while keeping governance, controls, and oversight firmly with IT support.
This article explores:
But first, here’s a quick walkthrough of why businesses consider alternatives to Blue Prism in the first place.
Key Takeaways
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Organizations are increasingly looking for Blue Prism alternatives due to the following reasons:
Blue Prism’s pricing is considered steep, making it difficult for teams to adopt or scale the platform affordably.
Users frequently report that setup is challenging and time-consuming, especially for those new to RPA.
The platform cannot be fully deployed within an organization’s own cloud, as certain components must remain with Blue Prism.
Intermittent deadlocks, limited task feedback, and slow reporting make diagnosing issues more difficult than expected.
Blue Prism deployments often require longer setup cycles due to complex configuration, training needs, and infrastructure demands. In contrast, alternatives like FlowForma offer a no-code environment that enables rapid, AI-assisted workflow automation through its AI Copilot.
When assessing the top Blue Prism competitors, each platform supports different levels of automation, from quick, no-code automated processes to enterprise-grade robotic process automation and governed business process management.
Tools like FlowForma, Nintex, Kissflow, and Microsoft Power Automate enable fast deployment for non-technical users to automate repetitive tasks, offering cost-effective rollout and seamless integration across systems.
Enterprise-focused platforms such as UiPath, Automation Anywhere, and Pega RPA deliver high-volume automation with strong control, security, and scalable RPA orchestration.
Meanwhile, Appian, Laserfiche, and Process Street address specialized processes, from document governance to recurring SOPs—giving organizations flexible automation solutions that improve productivity and support long-term digital transformation.
Overall, these providers offer comprehensive solutions for automating repetitive tasks, improving efficiency, and reducing operating costs. Here’s a brief overview of the listed top Blue Prism alternatives for automating daily workflows and creating enterprise-grade processes:
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Platform |
Best for |
Key strengths |
Pricing transparency |
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FlowForma |
Governed workflows and Microsoft 365-based process automation |
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Transparent, process-based pricing; publicly communicated model; no hidden add-ons |
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UiPath |
High-volume RPA and legacy system automation |
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Enterprise pricing via sales |
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Microsoft Power Automate |
Microsoft 365 users automating simple workflows |
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Per-user/flow pricing published, RPA add-ons extra |
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Automation Anywhere |
Document-heavy and back-office automation |
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Quote required |
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Pega RPA |
Enterprise workflows requiring BPM + RPA orchestration |
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Quote required |
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Appian |
Low-code enterprise applications with workflow automation |
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Quote required |
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Laserfiche |
Document-centric and compliance-focused processes |
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Subscription tiers are available, but enterprise quotes vary |
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Nintex |
Departmental workflows combining forms, automation, and RPA |
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Tier-based quotes |
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Kissflow |
Simple workflows and quick deployment |
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Published tiers |
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Process Street |
Recurring checklists and SOP-driven activities |
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Transparent per-user pricing published |
Top 10 Blue Prism alternatives compared (2026)
Let’s now delve into the detailed analysis of each platform. Let’s now delve into the detailed analysis of each platform.
FlowForma is an AI-driven business process automation platform that helps teams automate complex workflows while IT sets the essential guardrails around security, governance, access, and system configuration. Such a hybrid operating model enables business users the freedom to design and optimize processes while ensuring compliance and centralized control remain intact.
The platform unifies smart forms, workflow design, analytics, document creation, and AI-driven automation into one cost-effective solution—enabling departments to automate tasks quickly and consistently.
Built for mid- to large enterprise environments in regulated industries such as procurement, healthcare, and financial services, FlowForma delivers secure, transparent automation with seamless integration for enhancing critical business operations
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FlowForma’s Key Features |
FlowForma’s Pros |
FlowForma’s Cons |
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FlowForma offers a transparent, process-based pricing structure that lets organizations scale automation without hidden charges. This clarity makes planning and scaling much easier.
And unlike other platforms that promote free tiers but charge extra for core features, FlowForma keeps its pricing steady as your automation needs grow—making it a genuinely cost-effective option for long-term use.
Check more about the pricing plans here.
Aon, a global insurance leader, shifted from outdated, manual processes to streamlined, automated workflows that delivered major time and cost savings.
Before adopting FlowForma, different teams relied on Excel files and paper-based tracking—an approach that no longer aligned with the company’s IT-driven digital transformation goals.
Aon needed a single source of truth: one platform where data, approvals, and documentation could be transparent, auditable, and fully aligned with compliance standards. Since the organization was already working in SharePoint, it looked for a more advanced way to automate processes within Microsoft 365.
With FlowForma in place, Aon accelerated approvals, improved process consistency, and strengthened governance across departments—reducing manual effort and supporting its ongoing digital transformation.
UiPath is an enterprise robotic process automation platform for organisations with high-volume repetitive tasks spread across legacy and modern systems. The UiPath platform is frequently adopted when companies need bot orchestration, AI-driven UI navigation, and process discovery to support large automation teams.
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UiPath’s Key Features |
UiPath’s Pros |
UiPath’s Cons |
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Power Automate supports low-code workflows and desktop RPA for organizations built on Microsoft 365. Teams often adopt it for simple approvals, notifications, and data routing, but encounter complexity when scaling into multi-step or compliance-driven operations that require audit trails.
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Microsoft Power Automate’s Key Features |
Microsoft Power Automate’s Pros |
Microsoft Power Automate’s Cons |
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Automation Anywhere is a cloud-native robotic process automation platform suited for enterprises with document-heavy or transaction-heavy workloads. It is frequently used in finance, shared services, and BPO environments where structured extraction and repetitive processes dominate. Its discovery and analytics tools help quantify automation opportunities before deployment.
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Automation Anywhere’s Key Features |
Automation Anywhere’s Pros |
Automation Anywhere’s Cons |
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Pega RPA is part of Pega’s broader automation stack that unifies RPA, BPM, and case management for organisations with highly governed, rules-based workflows. It is often adopted by banks, insurers, and government teams where processes span multiple human and automated steps requiring consistent policy enforcement.
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Pega RPA’s Key Features |
Pega RPA’s Pros |
Pega RPA’s Cons |
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Appian is a low-code automation platform used to build workflows, applications, and robotic process automation in a unified environment. Organisations choose it when they need a single platform for data, process modelling, and user interfaces across complex operations. It is common in regulated environments where governance is mandatory.
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Appian’s Key Features |
Appian’s Pros |
Appian’s Cons |
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Suggested reading: Top Appian alternatives to consider
Laserfiche is an enterprise content management platform with embedded workflow automation, ideal for organisations managing high document volumes. It is widely used in government, education, and financial services, where records retention rules and document governance dominate everyday operations.
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Laserfiche’s Key Features |
Laserfiche’s Pros |
Laserfiche’s Cons |
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Nintex provides workflow automation, RPA, document generation, and mapping tools for organisations wanting mid-tier automation without needing full application development. It is often used in departments like HR, operations, and finance, seeking quick wins with limited technical support.
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Nintex’s Key Features |
Nintex’s Pros |
Nintex’s Cons |
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Suggested reading: Top Nintex alternatives compared
Kissflow is a low-code workflow and case management platform built for teams needing fast and simple automation. It is used heavily in HR, procurement, and operations when organisations want to digitise forms, approvals, and task-based processes without extended IT involvement.
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Kissflow’s Key Features |
Kissflow’s Pros |
Kissflow’s Cons |
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Suggested reading: Best alternatives to Kissflow
Process Street focuses on recurring, checklist-driven workflows like onboarding, audits, SOP execution, and routine operational tasks. It is adopted by teams that need strict process standardisation rather than dynamic workflow branching.
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Process Street’s Key Features |
Process Street’s Pros |
Process Street’s Cons |
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When choosing the best Blue Prism alternative, consider what each platform delivers across automation, RPA, business process management, and governance:
If your priority is:
Microsoft 365 + governance-first automation → FlowForma
High-volume robotic process automation → UiPath
Simple Microsoft workflows → Power Automate
Document-heavy automated tasks → Automation Anywhere
Complex enterprise workflows → Pega RPA
Low-code enterprise apps → Appian
Document governance → Laserfiche
Departmental automation → Nintex
Fast, lightweight workflows → Kissflow
Repeatable SOPs → Process Street
FlowForma ultimately provides the strongest balance of governed no-code design, AI-driven workflow creation, seamless Microsoft 365 integration, and transparent pricing—making it the most practical and cost-effective alternative to Blue Prism.
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Feature |
FlowForma |
Blue Prism |
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Workflow design |
Fully no-code, natural-language builder |
RPA-focused design requiring specialist skills |
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Ease of use |
User-friendly interface for non-technical users |
Steeper learning curve, developer-led |
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AI capabilities |
Copilot, Agentic AI, Discovery Agent, Summarization, Smart Assistants |
Limited native AI; relies on add-ons |
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Document and form automation |
Built-in intelligent forms + document generation |
Not native (requires integrations) |
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Microsoft 365 integration |
Native, seamless integration |
No native M365 alignment |
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Governance and compliance |
In-built controls, audit trails, client-side data security |
Strong bot governance, limited process governance |
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Pricing structure |
Transparent, process-based |
Enterprise RPA licensing |
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Deployment speed |
Live within weeks |
Longer deployment cycles |
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Scalability |
Enterprise-ready across workflows and departments |
Scales primarily for RPA use cases |
Side-by-side comparison of FlowForma vs Blue Prism features
FlowForma delivers quick setup, flexible workflows, built-in AI, and deep Microsoft alignment—making it a practical, low-effort alternative to Blue Prism for end-to-end process automation. It unifies no-code design, AI-driven automation, and fast deployment together to streamline processes across industries.
Here’s how it stands out as the best Blue Prism alternative:
FlowForma’s AI suite transforms how teams build and manage workflows, supporting teams throughout the workflow lifecycle. Here’s how:
AI Copilot can turn quick notes or process sketches into ready-to-use workflows
FlowForma AI Playground in action
FlowForma allows teams to build and adjust workflows without needing technical skills. IT can still set the necessary policies for governance and compliance with standards like GDPR, HIPAA, and ISO.
Teams can create flexible digital forms that capture the right information at each stage. These forms link directly to templates to produce contracts, letters, reports, and approval documents automatically, removing repetitive manual work.
Ultimately, users get consistent, audit-ready documentation without manual effort or errors.
FlowForma connects smoothly with Microsoft 365 tools—SharePoint, Teams, Outlook—as well as a wide range of external apps through APIs and connectors.
This keeps information consistent across the business without extra middleware.
All workflow activity is logged with full traceability, and all data stays inside each customer’s SharePoint tenancy. The compliance module aligns with frameworks like GDPR, ISO 27001, and HIPAA to support regulated environments and provide robust security and control.
With its blend of no-code agility, fast deployment, AI automation, and native Microsoft alignment, FlowForma offers a more accessible and cost-efficient automation path than Blue Prism. For organizations focused on smarter, faster process transformation without unpredictable spend, it’s the ideal fit.
See FlowForma in action! Book a demo to discover how easily FlowForma can simplify your workflows.
Select RPA for UI-driven tasks across legacy systems; choose workflow automation for approvals, documentation, and cross-department processes requiring governance and human decision points.
Costs typically include developer training, bot maintenance, infrastructure setup, and ongoing change requests—often avoided with no-code platforms requiring less specialized support.
Yes. Many teams phase in alternatives while keeping Blue Prism bots active, reducing migration risk and allowing workflows to transition gradually.
Business users build workflows in no-code, while IT defines governance, integrations, and access controls—minimizing operational dependence on IT teams.
FlowForma stores all data in the organisation’s Microsoft 365 tenancy and provides built-in audit trails, compliance controls, and restricted access to meet regulatory requirements.