The 10 Best Blue Prism Competitors (2026)

While Blue Prism offers robust automation, the lack of integral features, integration issues, and higher licensing costs push many teams to look for simpler, easier-to-implement, and effective options. Modern low-code or no-code platforms provide an easier path to automation, enabling business users to build workflows independently while keeping governance, controls, and oversight firmly with IT support.

This article explores:

The top 10 Blue Prism alternatives to consider
Core features, pros, cons, and pricing factors
Why FlowForma emerges as the most complete and cost-efficient choice

But first, here’s a quick walkthrough of why businesses consider alternatives to Blue Prism in the first place.

Key Takeaways

Many organizations switch to Blue Prism competitors due to high licensing costs, complex deployment, and limited cloud flexibility.
Modern low-code and no-code platforms offer faster deployment, easier adoption, and stronger support for business-led automation.
Each Blue Prism alternative serves different needs—from high-volume RPA (UiPath, Automation Anywhere) to governed workflows and Microsoft 365 automation (FlowForma).
FlowForma delivers the most balanced alternative with no-code workflow design, AI-powered process automation, governance controls, and transparent pricing.

Top 5 Reasons Businesses Look For Blue Prism Competitors

Organizations are increasingly looking for Blue Prism alternatives due to the following reasons:

1. High licensing costs

Blue Prism’s pricing is considered steep, making it difficult for teams to adopt or scale the platform affordably.

G2 user feedback on UiPath’s high licensing cost

2. Complex setup and deployment

Users frequently report that setup is challenging and time-consuming, especially for those new to RPA.

G2 feedback on complex setup and platform deployment

3. Limited cloud flexibility

The platform cannot be fully deployed within an organization’s own cloud, as certain components must remain with Blue Prism.

Review shared by a G2 user on UiPath’s limited cloud flexibility

4. Troubleshooting and debugging challenges

Intermittent deadlocks, limited task feedback, and slow reporting make diagnosing issues more difficult than expected.

G2 review stating UiPath’s intermittent deadlock issues

5. Speed of deployment and implementation

Blue Prism deployments often require longer setup cycles due to complex configuration, training needs, and infrastructure demands. In contrast, alternatives like FlowForma offer a no-code environment that enables rapid, AI-assisted workflow automation through its AI Copilot.

Top 10 Best Blue Prism Alternatives in 2026 (Quick Overview)

When assessing the top Blue Prism competitors, each platform supports different levels of automation, from quick, no-code automated processes to enterprise-grade robotic process automation and governed business process management.

Tools like FlowForma, Nintex, Kissflow, and Microsoft Power Automate enable fast deployment for non-technical users to automate repetitive tasks, offering cost-effective rollout and seamless integration across systems.

Enterprise-focused platforms such as UiPath, Automation Anywhere, and Pega RPA deliver high-volume automation with strong control, security, and scalable RPA orchestration.

Meanwhile, Appian, Laserfiche, and Process Street address specialized processes, from document governance to recurring SOPs—giving organizations flexible automation solutions that improve productivity and support long-term digital transformation.

Overall, these providers offer comprehensive solutions for automating repetitive tasks, improving efficiency, and reducing operating costs. Here’s a brief overview of the listed top Blue Prism alternatives for automating daily workflows and creating enterprise-grade processes:

Platform	Best for	Key strengths	Pricing transparency
FlowForma	Governed workflows and Microsoft 365-based process automation	No-code workflow builds Governance and audit trails AI-assisted configuration	Transparent, process-based pricing; publicly communicated model; no hidden add-ons
UiPath	High-volume RPA and legacy system automation	Mature RPA suite AI/discovery tools Scalable orchestrator	Enterprise pricing via sales
Microsoft Power Automate	Microsoft 365 users automating simple workflows	Broad connectors Native Microsoft integration Quick setup	Per-user/flow pricing published, RPA add-ons extra
Automation Anywhere	Document-heavy and back-office automation	Strong document extraction Cloud architecture Central governance	Quote required
Pega RPA	Enterprise workflows requiring BPM + RPA orchestration	Case management Rule-based automation AI decisioning	Quote required
Appian	Low-code enterprise applications with workflow automation	Unified workflow/data model Low-code development Enterprise scalability	Quote required
Laserfiche	Document-centric and compliance-focused processes	Governance controls Document lifecycle management Workflow automation	Subscription tiers are available, but enterprise quotes vary
Nintex	Departmental workflows combining forms, automation, and RPA	Easy workflow designer Broad toolkit Mobile-ready forms	Tier-based quotes
Kissflow	Simple workflows and quick deployment	Easy configuration Workflow + case + project tools Fast rollout	Published tiers
Process Street	Recurring checklists and SOP-driven activities	Simple interface Strong for repeatable tasks Fast onboarding	Transparent per-user pricing published

Top 10 Blue Prism alternatives compared (2026)

The 10 Top Alternatives To Blue Prism (2026)

Let’s now delve into the detailed analysis of each platform. Let’s now delve into the detailed analysis of each platform.

1. FlowForma

FlowForma homepage

FlowForma is an AI-driven business process automation platform that helps teams automate complex workflows while IT sets the essential guardrails around security, governance, access, and system configuration. Such a hybrid operating model enables business users the freedom to design and optimize processes while ensuring compliance and centralized control remain intact.

The platform unifies smart forms, workflow design, analytics, document creation, and AI-driven automation into one cost-effective solution—enabling departments to automate tasks quickly and consistently.

Built for mid- to large enterprise environments in regulated industries such as procurement, healthcare, and financial services, FlowForma delivers secure, transparent automation with seamless integration for enhancing critical business operations

FlowForma’s Key Features	FlowForma’s Pros	FlowForma’s Cons
No-code builder for automated processes with zero-to-minimal human intervention AI-driven automation suite (FlowForma Copilot, Discovery Agent, Summarization, Smart Assistants, and AI Agents) for quicker process creation Integrated document generation and intelligent forms In-built compliance controls aligned with DORA, ISO, GDPR, and HIPAA Seamless integration with Microsoft 365 and other enterprise systems Mobile app designed for anywhere automation across business teams Intuitive and user-friendly interface for automating repetitive tasks	An array of AI innovations (Copilot, Agentic AI, Summarization, Discovery Agent, and Smart Assistants) accelerates process creation and workflow automation in less time 10× faster workflow deployment compared to other low-code alternatives for process efficiency Data remains in the organization’s own SharePoint tenancy for enhanced security Transparent, process-based pricing model with no unexpected cost Strong emphasis on support, governance, and user empowerment Simple adoption with quick ROI and strong vendor support, ensuring customer success	Works best within Microsoft 365 and SharePoint Online environments

FlowForma Pricing

FlowForma offers a transparent, process-based pricing structure that lets organizations scale automation without hidden charges. This clarity makes planning and scaling much easier.

And unlike other platforms that promote free tiers but charge extra for core features, FlowForma keeps its pricing steady as your automation needs grow—making it a genuinely cost-effective option for long-term use.

Check more about the pricing plans here.

Success Story at Glimpse: How Aon Accelerated Digital Transformation with FlowForma

Aon, a global insurance leader, shifted from outdated, manual processes to streamlined, automated workflows that delivered major time and cost savings.

Before adopting FlowForma, different teams relied on Excel files and paper-based tracking—an approach that no longer aligned with the company’s IT-driven digital transformation goals.

Screenshot of Aon’s FlowStudy summary FlowStudy summary of Aon

Aon needed a single source of truth: one platform where data, approvals, and documentation could be transparent, auditable, and fully aligned with compliance standards. Since the organization was already working in SharePoint, it looked for a more advanced way to automate processes within Microsoft 365.

Customer testimonial for FlowForma by Aon Insurance Company

With FlowForma in place, Aon accelerated approvals, improved process consistency, and strengthened governance across departments—reducing manual effort and supporting its ongoing digital transformation.

2. UiPath

Screenshot of UiPath’s homepage UiPath homepage

UiPath is an enterprise robotic process automation platform for organisations with high-volume repetitive tasks spread across legacy and modern systems. The UiPath platform is frequently adopted when companies need bot orchestration, AI-driven UI navigation, and process discovery to support large automation teams.

UiPath’s Key Features	UiPath’s Pros	UiPath’s Cons
RPA bots for UI and API automation Process mining and task mining AI Computer Vision for interface interaction Orchestrator for bot lifecycle management	Mature automation ecosystem Suitable for high-volume repetitive processes Strong AI and discovery tools	Steep learning curve Higher enterprise licensing cost Requires specialist robotic process automation developers

3. Microsoft Power Automate

Power Automate homepage

Power Automate supports low-code workflows and desktop RPA for organizations built on Microsoft 365. Teams often adopt it for simple approvals, notifications, and data routing, but encounter complexity when scaling into multi-step or compliance-driven operations that require audit trails.

Microsoft Power Automate’s Key Features	Microsoft Power Automate’s Pros	Microsoft Power Automate’s Cons
Cloud flows for system-triggered automation Large library of connectors AI Builder for classification/extraction Tight integration with SharePoint, Teams, and Dynamics	Easy entry point for Microsoft 365 users Suitable for simple automated tasks Wide connector ecosystem	No native audit trail for compliance-heavy processes Complex flows require developer expertise Reliability challenges at scale

4. Automation Anywhere

Automation Anywhere homepage

Automation Anywhere is a cloud-native robotic process automation platform suited for enterprises with document-heavy or transaction-heavy workloads. It is frequently used in finance, shared services, and BPO environments where structured extraction and repetitive processes dominate. Its discovery and analytics tools help quantify automation opportunities before deployment.

Automation Anywhere’s Key Features	Automation Anywhere’s Pros	Automation Anywhere’s Cons
RPA bots for back-office and front-office automation IQ Bot for intelligent document processing Cloud-native orchestration Automation discovery tooling	Excellent document-processing AI Scalable for high-volume repetitive work Central governance and monitoring	Costs rise at enterprise scale Requires specialised RPA skills Limited end-to-end BPM capabilities

5. Pega Robotic Process Automation

Pega homepage

Pega RPA is part of Pega’s broader automation stack that unifies RPA, BPM, and case management for organisations with highly governed, rules-based workflows. It is often adopted by banks, insurers, and government teams where processes span multiple human and automated steps requiring consistent policy enforcement.

Pega RPA’s Key Features	Pega RPA’s Pros	Pega RPA’s Cons
Combined RPA + BPM engine AI-driven decisioning Case and queue management Enterprise integration framework	Strong for complex, multi-team workflows Unified orchestration between bots and humans Scales well in large organisations	High cost and long implementation cycles Requires specialist Pega expertise Overkill for simple processes

6. Appian

Appian homepage

Appian is a low-code automation platform used to build workflows, applications, and robotic process automation in a unified environment. Organisations choose it when they need a single platform for data, process modelling, and user interfaces across complex operations. It is common in regulated environments where governance is mandatory.

Appian’s Key Features	Appian’s Pros	Appian’s Cons
Low-code workflow and app builder Process modelling and mining AI decision models Extensive enterprise integration options	Strong end-to-end orchestration Useful for multi-department digital transformation Mature low-code ecosystem	High licensing costs Requires Appian-skilled teams RPA depth is limited compared to a specialist tool

Suggested reading: Top Appian alternatives to consider

7. Laserfiche

Laserfiche homepage

Laserfiche is an enterprise content management platform with embedded workflow automation, ideal for organisations managing high document volumes. It is widely used in government, education, and financial services, where records retention rules and document governance dominate everyday operations.

Laserfiche’s Key Features	Laserfiche’s Pros	Laserfiche’s Cons
Document and records management Workflow automation Permission and compliance controls Search and metadata management	Strong compliance and document governance Good fit for document-heavy processes Stable automation capabilities	Limited AI automation Not suited for enterprise-wide process automation

8. Nintex

Screenshot of Nintex’s homepage Nintex homepage

Nintex provides workflow automation, RPA, document generation, and mapping tools for organisations wanting mid-tier automation without needing full application development. It is often used in departments like HR, operations, and finance, seeking quick wins with limited technical support.

Nintex’s Key Features	Nintex’s Pros	Nintex’s Cons
Workflow automation and forms Document generation Process mapping (Promapp) Mobile and offline capabilities	Easy-to-use designer Broad feature set combining forms, workflow, and RPA Good fit for mid-size and enterprise teams	Price scales as automation volume increases Limited advanced AI Not ideal for highly complex workflows

Suggested reading: Top Nintex alternatives compared

9. Kissflow

Kissflow homepage

Kissflow is a low-code workflow and case management platform built for teams needing fast and simple automation. It is used heavily in HR, procurement, and operations when organisations want to digitise forms, approvals, and task-based processes without extended IT involvement.

Kissflow’s Key Features	Kissflow’s Pros	Kissflow’s Cons
Workflow and case management Low-code application builder Project/work management capabilities API and connector integrations	Very easy for non-technical users Quick deployment Good for lightweight cross-team workflows	Limited governance and audit controls Not suitable for complex processes No true RPA capabilities

Suggested reading: Best alternatives to Kissflow

10. Process Street

Process Street’s homepage

Process Street focuses on recurring, checklist-driven workflows like onboarding, audits, SOP execution, and routine operational tasks. It is adopted by teams that need strict process standardisation rather than dynamic workflow branching.

Process Street’s Key Features	Process Street’s Pros	Process Street’s Cons
Recurring checklists Conditional logic API and Zapier integrations Basic workflow automations	Very simple for new users Excellent for repeatable SOPs Fast setup	Not suitable for complex enterprise workflows No RPA functionality Limited dynamic automation logic

Final Call: Which Platform Is The Alternative To Best Blue Prism?

When choosing the best Blue Prism alternative, consider what each platform delivers across automation, RPA, business process management, and governance:

If your priority is:

Microsoft 365 + governance-first automation → FlowForma
High-volume robotic process automation → UiPath
Simple Microsoft workflows → Power Automate
Document-heavy automated tasks → Automation Anywhere
Complex enterprise workflows → Pega RPA
Low-code enterprise apps → Appian
Document governance → Laserfiche
Departmental automation → Nintex
Fast, lightweight workflows → Kissflow
Repeatable SOPs → Process Street

FlowForma ultimately provides the strongest balance of governed no-code design, AI-driven workflow creation, seamless Microsoft 365 integration, and transparent pricing—making it the most practical and cost-effective alternative to Blue Prism.

Feature	FlowForma	Blue Prism
Workflow design	Fully no-code, natural-language builder	RPA-focused design requiring specialist skills
Ease of use	User-friendly interface for non-technical users	Steeper learning curve, developer-led
AI capabilities	Copilot, Agentic AI, Discovery Agent, Summarization, Smart Assistants	Limited native AI; relies on add-ons
Document and form automation	Built-in intelligent forms + document generation	Not native (requires integrations)
Microsoft 365 integration	Native, seamless integration	No native M365 alignment
Governance and compliance	In-built controls, audit trails, client-side data security	Strong bot governance, limited process governance
Pricing structure	Transparent, process-based	Enterprise RPA licensing
Deployment speed	Live within weeks	Longer deployment cycles
Scalability	Enterprise-ready across workflows and departments	Scales primarily for RPA use cases

Side-by-side comparison of FlowForma vs Blue Prism features

Here’s Why FlowForma Is The Best Blue Prism Alternative For Your Organization

Business outcomes achieved through FlowForma

FlowForma delivers quick setup, flexible workflows, built-in AI, and deep Microsoft alignment—making it a practical, low-effort alternative to Blue Prism for end-to-end process automation. It unifies no-code design, AI-driven automation, and fast deployment together to streamline processes across industries.

Here’s how it stands out as the best Blue Prism alternative:

1. AI innovations for faster automation

FlowForma’s AI suite transforms how teams build and manage workflows, supporting teams throughout the workflow lifecycle. Here’s how:

AI Copilot can turn quick notes or process sketches into ready-to-use workflows

FlowForma AI Playground in action

Agentic AI handles context-based actions like reviewing invoices, validating information, and updating connected systems.
The Discovery Agent reviews documents and discussions to highlight new opportunities to automate.

FlowForma’s Discovery Agent

Smart Assistants guide both builders and end users with helpful prompts
AI Summarization gives a quick view of progress, decisions, and open items
AI-powered Insights and analytics show where processes slow down and where improvements can be made.

FlowForma’s AI-powered Insights and Analytics

2. Simple, no-code workflow creation

FlowForma allows teams to build and adjust workflows without needing technical skills. IT can still set the necessary policies for governance and compliance with standards like GDPR, HIPAA, and ISO.

FlowForma is a no-code platform with an easy-to-use interface

3. AI-driven forms and document automation

Teams can create flexible digital forms that capture the right information at each stage. These forms link directly to templates to produce contracts, letters, reports, and approval documents automatically, removing repetitive manual work.

FlowForm automates document generation at scale

Ultimately, users get consistent, audit-ready documentation without manual effort or errors.

4. Integration across Microsoft 365 and beyond

FlowForma connects smoothly with Microsoft 365 tools—SharePoint, Teams, Outlook—as well as a wide range of external apps through APIs and connectors.

FlowForma integrations

This keeps information consistent across the business without extra middleware.

5. Compliance-focused data security

All workflow activity is logged with full traceability, and all data stays inside each customer’s SharePoint tenancy. The compliance module aligns with frameworks like GDPR, ISO 27001, and HIPAA to support regulated environments and provide robust security and control.

How FlowForma’s compliance module works

Accelerate Your Business Process Automation Journey with FlowForma

security-nhs Benefits yielded with FlowForma adoption

With its blend of no-code agility, fast deployment, AI automation, and native Microsoft alignment, FlowForma offers a more accessible and cost-efficient automation path than Blue Prism. For organizations focused on smarter, faster process transformation without unpredictable spend, it’s the ideal fit.

See FlowForma in action! Book a demo to discover how easily FlowForma can simplify your workflows.

FAQs

1. How do I choose between RPA tools and workflow automation platforms?

Select RPA for UI-driven tasks across legacy systems; choose workflow automation for approvals, documentation, and cross-department processes requiring governance and human decision points.

2. What hidden costs appear when migrating from Blue Prism?

Costs typically include developer training, bot maintenance, infrastructure setup, and ongoing change requests—often avoided with no-code platforms requiring less specialized support.

3. Can organizations run Blue Prism and a replacement platform together?

Yes. Many teams phase in alternatives while keeping Blue Prism bots active, reducing migration risk and allowing workflows to transition gradually.

4. How does FlowForma reduce IT workload during workflow design?

Business users build workflows in no-code, while IT defines governance, integrations, and access controls—minimizing operational dependence on IT teams.

5. Why is FlowForma well-suited for regulated industries?

FlowForma stores all data in the organisation’s Microsoft 365 tenancy and provides built-in audit trails, compliance controls, and restricted access to meet regulatory requirements.

The 10 Best Blue Prism Alternatives For Enterprise-Grade Process Automation (2026)