Key Takeaways
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If your business uses InfoPath, then no doubt you’re aware that support for InfoPath is ceasing in 2026. In addition, InfoPath does not support modern end-user access points, like mobile devices, and does not offer features that maximize the benefits of modern technology.
FlowForma is trusted by digital transformation leaders in highly regulated industries—financial services and insurance, healthcare, manufacturing, who need secure, scalable, no-code process automation as InfoPath reaches end-of-life.
So, if you’re looking for a more sustainable and long-term solution, you need to start looking for an alternative for InfoPath today.
But, where do you go, and can you bring your InfoPath forms with you?
As a process automation specialist with over 20 years of experience, including leading countless enterprise migrations from InfoPath to FlowForma, I'll guide you through how to approach InfoPath replacement and ensure a smooth transition for your organization.
In this blog, I will answer these questions about how to go about InfoPath replacement and much more! Let's get started.
Naturally, Microsoft is steering InfoPath customers to Power Apps and Power Automate. This may be the right fit if you’re looking for IT to build and maintain processes in the future.
This can work well for a small number of processes, but the ability to scale can be hampered by finite IT resources, resulting in slow turnaround time and poor end-user adoption.
Outsourcing is an option, but it can be costly given that processes not only need to be built but also maintained into the future.
Consultant fees can quickly ramp up and do not provide a realistic long-term solution.
However, if you want to empower process owners to build using a 100% no-code platform then it’s worth your time evaluating FlowForma as an InfoPath alternative.
Here's an objective comparison of the leading InfoPath alternatives to help you make an informed decision:
|
Solution |
Best For |
Pros |
Cons |
|
FlowForma |
Complex business processes, regulated industries |
100% no-code, AI-powered migration, enterprise features |
Requires subscription, learning curve for advanced features |
|
Microsoft Power Apps |
Microsoft-centric organizations |
Native Office 365 integration, familiar interface |
Requires technical expertise, limited workflow capabilities |
|
Microsoft Forms |
Simple surveys and basic data collection |
Easy to use, included with Office 365 |
Very limited functionality, no workflow automation |
|
Nintex |
SharePoint-heavy environments |
Strong SharePoint integration, mature platform |
Complex licensing, requires technical skills |
|
Custom Development |
Unique requirements, unlimited budget |
Complete customization, full control |
High cost, long development time, maintenance burden |
When evaluating InfoPath alternatives, consider these essential features to ensure your chosen solution meets your organization's needs:
|
Feature Category |
Essential Capabilities |
Why It Matters |
|
No-Code Design |
Drag-and-drop form builder, visual workflow designer |
Empowers business users to create and modify forms independently |
|
Mobile Support |
Responsive design, native mobile apps, offline capabilities |
Enables modern workforce mobility and field operations |
|
Workflow Automation |
Multi-step approvals, conditional logic, notifications |
Automates business processes beyond simple form collection |
|
Integration |
API connectivity, pre-built connectors, data synchronization |
Connects with existing systems and eliminates data silos |
|
Security & Compliance |
Role-based access, audit trails, data encryption |
Meets regulatory requirements and protects sensitive data |
|
Analytics & Reporting |
Real-time dashboards, custom reports, performance metrics |
Provides insights for process optimization and decision-making |
FlowForma Process Automation is an award-winning platform used by mid-size and enterprise organizations to digitalize business processes at speed and scale.
FlowForma is the preferred software solution for organizations looking for a replacement for InfoPath.
FlowForma provides seamless InfoPath migration solutions and enables process owners to automate processes in-house, no matter how complex.
FlowForma can effortlessly automate everything from simple to complex processes, with a platform that combines forms, workflow, AI, analytics, governance, document generation, ready-to-go integrations, process templates and lots more. Your data is stored centrally and securely in SharePoint.
As our customers have verified, building processes in FlowForma is five times faster than Microsoft Power Apps and Power Automate.
Common use cases are across operational, finance, HR and compliance processes.
Customers are live with digital processes, empowered, and self-sufficient within 4 weeks of onboarding.
Before we step into the details of how our InfoPath migration tool works, let’s look at how one of FlowForma’s customers managed their InfoPath migration process.
Customer Success: EurofoundEurofound is an EU agency that focuses on managing research, gathering information, and communicating its findings. In addition to the need to comply with new regulatory requirements, Eurofound faced problems with its electronic forms application. The Microsoft InfoPath software they used was not only being discontinued, but its limited features also failed to deliver the desired workflow functionality for the agency. Eurofound used the FlowForma InfoPath migration tool and completely replaced its electronic forms with FlowForma Process Automation. The results were immediate and greater than Eurofound ever imagined. David Prithard, Systems Analyst at Eurofound describes his journey here: Although looking for an InfoPath alternative was their immediate priority, significant productivity was also gained. David Prithard, Systems Analyst at Eurofound commented: "We rebuilt a process in around a week, as opposed to the month we would have needed with the old application – that’s a 75% efficiency improvement – and we’ve ended up with something much better than what we had before." Learn more about how Eurofound Successfully Migrated its Forms Here. |
A successful InfoPath migration requires careful planning and execution. Follow these proven strategies to ensure a smooth transition:
Inventory existing forms: Catalog all InfoPath forms, their usage frequency, and business criticality
Analyze dependencies: Identify integrations, data sources, and workflow connections
Prioritize migration: Focus on high-value, frequently used forms first
Set timeline: Create realistic migration schedule with buffer time
Map data fields: Ensure all form fields and data types are properly transferred
Redesign for mobile: Optimize forms for responsive, mobile-friendly design
Enhance workflows: Take advantage of modern automation capabilities
Test thoroughly: Validate functionality before full deployment
Provide training: Educate users on new interface and features
Create documentation: Develop user guides and quick reference materials
Pilot testing: Run parallel systems during transition period
Gather feedback: Collect user input and make necessary adjustments
Before migrating forms from InfoPath, it is important to understand how InfoPath is used within your organization.
High-volume forms are worth migrating, whereas old and unused forms might be worth leaving behind.
For large-scale replacements involving many InfoPath forms, FlowForma Process Automation offers a tool that can accelerate InfoPath form replacement.
I would recommend starting with an audit to identify how your organization is currently using Microsoft InfoPath forms followed by a strategic plan to replace InfoPath.
Based on my experience with hundreds of InfoPath migrations, I would recommend starting with an audit to identify how your organization is currently using Microsoft InfoPath forms followed by a strategic plan to replace InfoPath.
With the end of support deadline fast approaching, we recommend using FlowForma Copilot to replace your InfoPath forms. With Copilot, you just upload a screenshot of your InfoPath form, and our tool will create a digital form replica in seconds. It's that easy!
Watch the interactive demo to see how fast and easy it can be:
The tool accepts the InfoPath forms template as input, interprets the template and automatically maps sections and fields onto steps and questions.
Users can adjust the mapping to accurately replicate the form function. A FlowForma template is generated for import into any FlowForma environment.
Finishing touches to the converted form can be applied in FlowForma using our no-code designer.
To start, you select the InfoPath template that you wish to migrate.
Microsoft InfoPath provides various types of sections depending on the task you need to accomplish.
The form template and its associated sections can be converted as is, by simply clicking on ‘Add Everything’.
Each section in Microsoft InfoPath will become a Step in FlowForma. Steps are essentially sections of the form, and users will have to supply information in each step.
If you do not wish to add everything, you can add individual sections.
Unwanted questions can be removed from the conversion by selecting the relevant question and clicking ‘Delete node’.
Questions can be added from any section in InfoPath, into a chosen step in FlowForma.
You can even create a new step in FlowForma and decide what sections and or questions you want to include in it.
The tool generates a FlowForma template for import into any FlowForma environment.
Finishing touches to the converted form can be applied in FlowForma using our Flow Designer.
In this webinar, I provide a live demonstration of our migration tool in action.
I explain why now the time is right to say goodbye to InfoPath and demonstrate how easily organizations can migrate their processes from InfoPath to FlowForma Process Automation, using our unique InfoPath Migration tool.
The Recording Highlights:
In this webinar, I provide a live demonstration of our migration tool in action.
I explain why now the time is right to say goodbye to InfoPath and demonstrate how easily organizations can migrate their processes from InfoPath to FlowForma Process Automation, using our unique InfoPath Migration tool.
The Recording Highlights:
Why companies are choosing FlowForma as an InfoPath Migration tool
InfoPath migration success stories
Expert tips for your InfoPath migration
When evaluating InfoPath alternatives, organizations should consider factors such as ease of use, scalability, integration capabilities, and long-term support. The best solutions offer no-code design, mobile optimization, robust workflow automation, and enterprise-grade security.
FlowForma's InfoPath Migration tool is designed from the ground up to empower process owners to build processes without the need for coding or IT expertise.
With a single interface that integrates forms, workflow, and document generation, it eliminates the traditional dependence on IT departments.
This allows business users and citizen developers, who have the deepest understanding of the processes, to create forms up to 10 times faster than with Microsoft InfoPath, resulting in a significantly improved end-user experience.
FlowForma's team of process experts will support your Microsoft InfoPath migration every step of the way. We will:
Why finding an InfoPath alternative should be a priority in 2025
How to migrate data seamlessly
Enhance your current reporting capabilities
Guide to successful workflow automation
Provide world-class customer support
Hopefully, this has given you a better understanding of how you can migrate your Microsoft InfoPath forms to FlowForma and allow process owners to easily digitise processes using our 100% no-code single-build interface.
We at FlowForma are confident that our tool can help you empower your business by automating your processes without code.
Hopefully, this has given you a better understanding of how you can migrate your Microsoft InfoPath forms to FlowForma and allow process owners to easily digitise processes using our 100% no-code single-build interface.
We at FlowForma are confident that our tool can help you empower your business by automating your processes without code.
We are a Microsoft Gold Partner, with over 300,000 happy global users.
When choosing an InfoPath alternative, consider downloading our comprehensive evaluation checklist to ensure you select the solution that best meets your organization's needs and supports your digital transformation goals.
We also have a dedicated InfoPath Migration team available for an exclusive Demo of FlowForma's InfoPath Migration Tool.
The complimentary session will provide you with valuable insights for your organization including:
Find out how fast, easy and intuitive InfoPath forms replacement can be
Build replacement forms in a fraction of the original time with built-in form features that produce a better end-user experience
1-to-1 support from migration experts to accelerate your InfoPath replacement
A Technical Expert to guide your journey to achieving operational excellence
The best InfoPath replacement depends on your specific needs. For simple forms, Microsoft Forms may suffice. For complex business processes, consider FlowForma, Power Apps, or Nintex. Evaluate based on your requirements for workflow automation, mobile support, integration capabilities, and user technical expertise.
Microsoft discontinued InfoPath because it was built on legacy technologies that don't support modern requirements like mobile responsiveness, cloud-native architecture, and modern web standards. Microsoft shifted focus to Power Platform solutions that better align with current technology trends and user expectations.
InfoPath migration timelines vary based on form complexity and quantity. Simple forms can be migrated in days, while complex forms with extensive workflows may take weeks. With automated migration tools like FlowForma Copilot, the process can be significantly accelerated, often reducing migration time by 75% or more.
Yes, most InfoPath alternatives support data migration. The process typically involves exporting data from InfoPath forms and importing it into the new system. Some platforms offer automated migration tools that can transfer both form structure and historical data, ensuring business continuity.