HR Process Automation Platform

Goals

The HR department is critical to every business and essential to creating a high performance organization. With employees as its customer, the HR departments goal is to improve the employee experience while managing recruitment, performance management, talent management, and so on.

Challenges

A highly process driven department, the HR team can often be burdened by administration work, chasing people for updates regarding performance appraisals, annual leave etc. With many companies striving for digital transformation, HR teams are challenged to drive their own digital strategy.

How Can FlowForma Add Value for HR Teams?

HR Onboarding

Often an everyday process for large organizations, we're surprised how many companies don't have their employee process automated.

Our clients who utilize the FlowForma Process Automation to automate their onboarding process are benefiting from the efficiencies of having a standardized online process, and new hires are empowered with the tools, training and systems they need, when they need them.

Performance Appraisal

Performance Appraisal is a time consuming and tedious process across all sectors, often amplified in larger firms.

A number of organizations are utilizing FlowForma Process Automation to automate and accelerate this process, providing clear visibility to employees and managers regarding next steps and giving Heads of HR full visibility with regards to status, bottlenecks etc. Some customers have rolled out self-assessment through the tool, where results are instantly received by HR.

Annual Leave

The FlowForma Process Automation tool can be used to streamline your Annual Leave process with intelligent HR workflow management. By bringing this process online, you can remove the HR burden of unstandardized leave requests, excels sheets and providing employees with leave balance data.

With FlowForma Process Automation, the employee experience is improved with mobile app access for leave requests while on the move, clear visibility of leave taken and remaining balance with instant notification of leave approval etc.

What our customers say

The digital workflow built with FlowForma has helped bring automation into the recruitment onboarding process, taking what was a giant excel spreadsheet with endless data entry that had outgrown its capabilities and combined it into a process flow that is very intuitive to use.

Carolynne McCaughey

Director of Corporate, Morgan Construction & Environmental Ltd.

Read the Morgan Construction story

We rebuilt a performance appraisal process in around a week, as opposed to the month we would have needed with the old application – that's a 75% efficiency improvement – and we've ended up with something much better than what we had before.

David Pritchard

Systems Analyst, Eurofound

Read the Eurofound story

Since implementing the FlowForma Process Automation tool to digitize our business processes, we've seen a vast amount of time saved for our employees to complete these formally paper tasks.

Emma Brown

QA & Compliance Administrator, Reliable Contractors

Read the Reliable Contractors story

The more processes I've automated, the more the business sees the benefits and the more they want to use it.

William McCann

IT Manager, Grant Thornton

Read the Grant Thornton story

Frequently Asked Questions

What is FlowForma and how can it help HR teams?

FlowForma is an AI-powered process automation platform that helps HR teams automate everyday processes like onboarding, leave requests, performance appraisals and more, reducing administrative burden and improving efficiency.

Can new hires interact with automated HR workflows?

Yes, employees can complete HR forms, view statuses and perform tasks through intuitive online interfaces accessible on desktop or mobile.

What platform does FlowForma sit on?

FlowForma is built natively on Microsoft 365 and SharePoint, allowing HR teams to leverage existing Microsoft tools while automating workflows. This ensures seamless integration with familiar apps like Outlook, Teams, and OneDrive.

Where is HR data hosted and how is it secured?

All HR data in FlowForma is hosted in Microsoft's secure cloud infrastructure, compliant with international standards such as ISO 27001 and GDPR. Data is encrypted at rest and in transit, ensuring employee information remains protected.

Can I automate document creation like offer letters or performance forms?

FlowForma includes document generation features that can automate production of HR documents as part of workflows, reducing manual editing and errors.

Does FlowForma provide visibility into HR process status?

Yes, dashboards and tracking tools show where tasks are in the workflow, who's responsible and flag bottlenecks for faster decision-making.

Can workflows send automated notifications and reminders?

Automated alerts and notifications can be configured as part of workflows so HR and employees are prompted at the right times.

Is mobile access supported for HR workflows?

Yes, employees and HR staff can access workflows and complete actions on the go via the FlowForma mobile experience.

How does FlowForma handle audit trails and compliance?

Workflows include audit trails and reporting to ensure compliance with policies, regulations and internal governance requirements.

Can FlowForma integrate with existing HR systems?

FlowForma integrates with HR technologies to ensure smooth data flows between platforms.

What security controls are in place for sensitive HR data?

FlowForma maintains enterprise-grade security and data controls consistent with organizational IT policies, protecting sensitive employee information during automation.

Automate HR Workflows from Onboarding to Offboarding