Trusted By Leading Educators 


Revolutionizing Education with FlowForma's AI-Powered Automation Platform

 

Colleges and universities are streamlining complex processes, from admissions and curriculum management to finance and compliance, with FlowForma’s no-code, AI-powered automation. The result? Less admin, faster decisions, and a better experience for students and staff.

Our scalable platform empowers departments to digitize and standardize workflows without developer support. With expert onboarding and advisory services, institutions achieve faster time-to-value while laying a future-ready foundation for transformation across campus.

 

Automating Critical Educational Processes

   Admissions & Student Onboarding

Colleges are transforming how they handle admissions by automating application intake, review workflows, acceptance communications, and onboarding steps. This ensures a smooth, transparent experience for applicants while reducing administrative workload and manual errors. 

   Course & Curriculum Management

Managing electives, enrolment limits, academic calendars, and prerequisites can be complex. Process automation simplifies this by reducing manual coordination and making course logistics more transparent and efficient. Automation brings consistency to curriculum changes, course approvals etc.

   Financial Workflows

From student fee approvals to departmental budgets, process automation helps universities streamline financial processes. Educational institutions reduce manual handling, gain real-time visibility into spending, and ensure greater accuracy and audit-readiness.

   Grant Management

Research-intensive colleges benefit from automating grant applications, internal approvals, compliance reviews, and tracking deliverables. This supports timely submissions, reduces admin burden, and improves funding success rates.

   Health and Safety

Automated workflows for incident reporting, risk assessments, safety training, and compliance checks ensure that educational institutions can respond quickly, track issues effectively, and meet regulatory standards with ease. 

   Student Support Services

Automation streamlines student support processes such as counseling requests, academic appeals, and accommodations. This ensures timely responses, better case tracking, and a more supportive experience for students in need.

Your Education Copilot

Automate any education process with FlowForma Copilot.

Just type a text prompt or upload a process diagram, and let AI do the rest.

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Why Education Organizations Choose FlowForma

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Standardization Across Campuses

Ensure consistency across faculties, departments, and sites, while reducing duplication and manual work.

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Scale Without Limits

One simple, “all you can eat” license covers unlimited users, processes, and use cases.

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Easy Governance for IT

IT can centrally manage, monitor, and secure processes while empowering departments to self-serve.

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AI-Powered Automation

Our built-in AI accelerates form creation, suggests next steps, and supports smarter process decisions.

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Automation for Everyone

 Designed for non-technical staff to build, automate, and improve processes without developer support. 

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Better Student & Staff Experience

Streamlines onboarding, funding, approvals, and more — reducing delays and improving visibility for everyone.

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Loved By Education Clients, For All the Right Reasons

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Head of Information Services,
Morley College London

Replacing Infopath and Nintex

"We needed to move beyond legacy systems like InfoPath and Nintex. With FlowForma, we didn’t just replace, we improved. The platform is easier to use, highly customizable, and scales with our college’s needs."

 

Mark-Lay-HP

Finance Director, Abingdon and Witney College

4,000+ Hours Saved Annually

"I recommend the FlowForma Process Automation platform to other colleges as it can save them money, improve their efficiency, and give them the real-time visibility they need.”

 

Martyn Image

IT Systems Architect, Liverpool School of Tropical Medicine

80+ Processes Automated 

“As soon as FlowForma Process Automation delivered a couple of high-profile wins, everyone started to think about their own practices and how they could make them cross-departmental and improve them.”

 

karl

Executive Director, College of Paramedics of Nova Scotia (CPNS)

Automating In Days Vs Months 

"The difference between using FlowForma Process Automation and our old platform is night and day; FlowForma saves us tons of time all the way around, from admin processing to reporting.”

 

Process Automation for Education: Useful Resources

Frequently Asked Questions

What is FlowForma and how does it support educational institutions?

FlowForma is a no-code, AI-powered process automation platform that helps schools, colleges, and universities digitize and automate key administrative and academic workflows. It combines forms, automated approvals, reporting, and AI tools into one solution to reduce manual admin and improve efficiency.

Can FlowForma integrate with existing systems used by educational organisations?

Yes. FlowForma integrates seamlessly with Microsoft 365 and SharePoint Online, and can connect with other systems like student information systems, HR tools, or learning platforms to ensure workflows interact with your core data and systems.

How does FlowForma improve the experience for students and staff?

By automating repetitive tasks such as form approvals, data entry, and routing, FlowForma reduces delays and errors. This leads to faster responses, greater transparency, and a better overall experience for both students and staff across admissions, support services, and administrative processes.

Can FlowForma help with compliance and governance in education?

Yes. Automated workflows create standardised processes and audit trails, helping institutions ensure consistent governance, better data accuracy, and easier reporting for regulatory, internal audit, and quality assurance purposes.

What platform does FlowForma run on?

FlowForma is a SharePoint-native application, which means it runs on top of Microsoft SharePoint Online.

It leverages SharePoint as the underlying document and data repository, and uses SharePoint lists and libraries to store workflow data, forms, and audit history.

Where is our data stored when using FlowForma?

FlowForma runs entirely within your own Microsoft 365 / SharePoint tenancy. All data, documents, and audit records remain in your organisation’s environment at all times. FlowForma does not store customer data in a shared or external database.