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Rated 4.5/5 on G2 | Microsoft AI Cloud Partner

Automate Workflows for Road and Highway Construction

FlowForma’s process automation platform empowers civil construction firms to rapidly digitize and streamline manual workflows across road, rail, and highway projects. FlowForma helps teams work 5–10× faster than traditional tools, delivering measurable ROI in as little as 6 weeks.

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Trusted By Industry Leaders

Driving Operational Excellence in Civil Construction With Process Automation

FlowForma is the fastest and most intuitive process automation tool on the market for driving the digitalization of civil construction projects. It's a no code process automation tool which means it's easy to use, designed for businesspeople, supported by IT.

Our road, rail and highway construction process management software benefits firms who want to rapidly digitalize their processes to support remote workers, remove paper process inefficiencies in the planning, design, construction and maintenance of roads, rail and highways, driving productivity and profitability through digital transformation.

A Downer NZ road crew beside a Downer truck.
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At a glance

Sector
Road, rail and highway construction
Platform
FlowForma Process Automation, no code
Built on
Microsoft 365 and SharePoint
Processes
Contractor onboarding, quotations and tenders, project documents, incidents, milestones and renewals, compliance and audits
External users
Suppliers and subcontractors take part securely through FlowForma Engage
Speed
5–10× faster than traditional tools, with measurable ROI in as little as 6 weeks
Data
Stays within your own Microsoft 365 / SharePoint tenant
On this page The processes The FlowForma advantage Customer story FAQs

Updated

Automating Business-Critical Processes in Civil Construction

Contractor & Subcontractor Onboarding

Onboarding new contractors, subcontractors, and suppliers is often time-consuming and administratively heavy. FlowForma automates the entire onboarding lifecycle, digitally collecting mandatory documentation, validating certifications and insurance, and routing approvals to the right stakeholders.

Quotation & Tender Management

Preparing project quotes or evaluating tender submissions typically involves multiple departments, spreadsheets, and high-risk manual calculations. FlowForma streamlines quotation and tender workflows by capturing structured data, validating inputs, and automating internal approvals.

Project & Document Management

Managing project documentation—such as drawings, permits, change orders, and approvals—requires tight coordination and full traceability. FlowForma centralises all project documentation into a single digital system, ensuring version control, automated approvals, and real-time visibility.

Incident & Issue Management

Reporting and resolving site incidents, quality defects, or safety concerns often involves delays and fragmented communication. FlowForma automates incident reporting, investigation, approvals, and corrective actions through structured digital workflows.

Project Milestone & Renewal Tracking

Road construction projects depend on meeting critical milestones, approval deadlines, and contract renewals. FlowForma automatically tracks key dates, sends reminders, and monitors task completion to ensure nothing is missed.

Compliance & Audit Management

Construction organizations face increasing safety, environmental, and quality regulations. FlowForma embeds compliance directly into everyday workflows—automating audit trails, enforcing approvals, and ensuring required documentation is always captured.

The FlowForma Advantage for Civil Construction Firms

AI-Powered Process Automation

FlowForma’s AI‑powered automation handles structured data capture, validation, and safety checks in real‑time. By automating rules, approvals, and decision logic, teams reduce manual work, minimize bottlenecks, and ensure consistent execution across projects.

Learn more about the AI platform

Built‑In Compliance

FlowForma embeds compliance directly into workflows—automatically tracking inspections, certifications, and regulatory checkpoints. With real‑time audit trails and enforcement of safety protocols, project teams can reduce risk, demonstrate compliance on demand, and quickly address non‑conformances without resorting to spreadsheets and siloed tools.

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Seamless System Integration

FlowForma integrates natively with core project management platforms, ERP systems, scheduling tools, BIM solutions, and external data sources. This ensures that workflows operate using accurate, up‑to‑date information, eliminating manual data re‑entry and improving cross‑system visibility.

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Insightful Reporting and Analytics

FlowForma provides real‑time dashboards and analytics tailored for construction management, giving stakeholders visibility into project progress, resource utilisation, incident trends, and workflow efficiencies. Actionable insights drive smarter resourcing, predictive risk mitigation, and continuous process improvement—turning raw data into business value.

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Accelerated Project Workflows

FlowForma automates every step of project workflows with clear logic, predefined approval routes, and automated notifications. By removing administrative friction and ensuring work flows smoothly between teams, projects stay on schedule and maintain quality standards.

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SharePoint-Native, Secure Platform

FlowForma is built natively on SharePoint, ensuring that workflows, documents, and project data reside securely within your own tenancy. This architecture leverages SharePoint’s robust permissioning, encryption, and governance features, giving organisations complete control over their information.

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How Downer NZ Automated 23 Site Processes and Saved Over 3,350 Development Hours

Figures from FlowForma's published Downer NZ case study. Read the full story

23

processes automated to date across construction and other parts of the business

3,350+

development hours saved, by the team's own count

4,500+

purchase order requests digitalized through the most-used flow

200+

users inside the Transport & Infrastructure team, building their own flows

Cameron Hyndman, National Digital Engineering Lead at Downer

Cameron Hyndman

National Digital Engineering LeadDowner

How Downer Improved Efficiency and Fueled Growth by Digitalizing

Case study webinar

How Downer Improved Efficiency and Fueled Growth by Digitalizing

How Cameron Hyndman's team tested every tool on the Permit to Dig, wired the digital form into their survey and mapping applications, and grew from that one flow to 23 automated processes and more than 200 users. Recorded for Inside Construction Magazine. 57 min.

Key moments

Watch the full webinar

A Proven Track Record In Delivering Operational Excellence

A construction team reviewing plans on site
”
The time spent on admin tasks has been reduced significantly. Our site staff, finance, and survey teams have been relieved from a lot of mundane, time-consuming work. Everyone is working smarter, we have saved over 3,000 hours of work.

Cameron Hyndman

National Digital Engineering Lead, Downer New Zealand

Read the Downer story
A PJ Hegarty engineer on site
”
Since deploying the FlowForma platform, there has been a significant increase in the quantity and quality of information gathered and shared in real-time over mobile devices. Our EHS observation data has increased by 40% and SBOs input increased by 45%.

Sinead Gaines

EHS Regional Manager, PJ Hegarty & Sons

Read the PJ Hegarty story
Coinford plant on site
”
The major impact of using FlowForma Process Automation is not from an IT perspective; it is enabling all departments to be more efficient and have better visibility of what’s going on.

Shaun O'Donnell

IT Director, Coinford

Read the Coinford story

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Recognized as an industry leader in process automation

G2 Best Estimated ROI, Enterprise, Summer 2026 G2 High Performer, Workflow Management G2 High Performer, No-Code Development Platforms, Enterprise EMEA G2 Best Support, Enterprise, Summer 2026

Frequently Asked Questions

What is FlowForma’s civil construction software?

It’s an AI-powered process automation platform that helps civil and road construction firms digitize workflows — from planning and permits to maintenance — rapidly and without coding.

How does the platform help road construction projects?

It accelerates digitalization of manual, paper-based processes (e.g., labour, supply chain, permits) and delivers real-time data visibility to reduce delays and inefficiencies.

Can external contractors or suppliers use the system?

Yes, with FlowForma Engage, external users such as suppliers and subcontractors can participate securely in defined business processes.

Where is my data stored and how secure is it?

FlowForma runs on your organisation’s Microsoft 365/SharePoint environment, so data resides within your tenant under your governance and Microsoft’s enterprise-grade security.

Does FlowForma integrate with other systems used in construction?

Yes — the platform offers extensive integrations with other enterprise tools, project systems, and data sources as needed across workflows.

Is analytics or reporting available?

Yes, FlowForma includes insights and analytics so you can measure process performance, identify bottlenecks, and make informed decisions.

How does FlowForma support regulatory and safety compliance in civil construction projects?

FlowForma enables civil construction teams to digitize and standardize compliance-critical processes such as safety inspections, incident reporting, environmental checks, and permit approvals. Automated workflows, mandatory fields, and approval rules help ensure that regulatory requirements are consistently followed and fully auditable across all project stages.

Can FlowForma help demonstrate compliance during audits or regulatory reviews?

Yes. FlowForma provides a clear digital audit trail for every process, capturing timestamps, approvals, documents, and user actions. This allows civil construction organizations to quickly produce accurate compliance records for audits, government authorities, or internal reviews, reducing risk and administrative effort.

Transform your civil construction processes inside Microsoft 365

See FlowForma automate contractor onboarding, tenders, project documents, incidents and compliance, right inside Microsoft 365.

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