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Introducing FlowForma's AI-Driven Process Automation Platform For EU Agencies

 

FlowForma empowers EU agencies to modernize and streamline their operations with secure, flexible, and intelligent process automation. From finance and procurement workflows to HR appraisals, teleworking requests, and staff development plans,

 

FlowForma's AI-powered platform  automates routine tasks, ensures compliance with EU standards, and delivers full visibility across the organization. Agencies such as Eurofound and CPVO have successfully implemented FlowForma to improve efficiency, reduce administrative burden, and enhance operational transparency, all while maintaining secure access and audit-ready records.

 


Automating Business-Critical Processes For EU Agencies

   Grants

FlowForma streamlines the entire grants lifecycle—from application submission to approval, monitoring, and reporting,while ensuring adherence to EU regulations and audit standards.

   Performance Reviews

Automate complex employee review cycles, including evaluations, routing to managers, appeals, and reporting. This ensures timeliness and transparency in workforce development processes.

 

   Communications & Publication Approval

Replace long email chains with structured workflows for press release creation, review, and approval across departments, increasing traceability and reducing delays.

   Onboarding

Coordinate structured workflows across HR, IT, facilities, and security for new staff onboarding, role changes, and access rights — ensuring no task or compliance step is missed.

   Compliance

Embed consistent compliance checks, logs, and documentation into business processes (e.g., GDPR, financial controls, audit readiness), ensuring that every step is tracked and verifiable without manual intervention. 

   Payments

Automate routing for internal payments, expense approvals, and budget releases with audit trails and role‑based sign‑offs to reduce paper processes and improve accountability.

Your EU Agency Copilot

Automate any EU Agency process with FlowForma Copilot.

Just type a text prompt or upload a process diagram, and let AI do the rest.

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The FlowForma Advantage for EU Agencies

1

Rapid Automation

From onboarding and project approvals to reporting and grant management, FlowForma automates every process directly within SharePoint and Office 365. EU agencies can eliminate bottlenecks, standardize workflows, and free staff to focus on strategic initiatives while leveraging familiar Microsoft tools.

4

Integrated Systems

FlowForma’s AI agents work within Office 365 to automate data extraction, validation, and risk flagging. For EU agencies, this ensures faster approvals, accurate document processing, and smart decision support while maintaining strict GDPR compliance across all workflows.

3

AI-Powered Processes

FlowForma provides seamless integrations across thousands of platforms. EU agencies can coordinate multi-departmental projects while keeping sensitive information protected.

2

Seamless Compliance

Integrated with SharePoint’s document libraries and Office 365 security features, FlowForma ensures that every process step is compliant with GDPR, EU transparency rules, and internal audit requirements. Automated audit trails, version control, and approval logs make oversight simple and risk-free.

6

Improved Experiences

FlowForma simplifies approvals, project management, and reporting processes directly in Office 365. Staff experience reduced repetitive tasks and fewer errors, while stakeholders, from EU partners to citizens, benefit from faster, transparent, and reliable service delivery.

5

Powerful Reporting

Real-time dashboards and reports within Office 365 give EU agencies complete visibility over workflows, workloads, and compliance metrics. Decision-makers can track performance, monitor progress across departments, and ensure accountability without exporting data to insecure systems.

A Proven Track Record In Delivering Operational Excellence 

sarah

Sharepoint Admin, Utah DHHS

Audit-Proof with FlowForma

“We love FlowForma Process Automation from a compliance perspective. The last time we were audited, there were no queries at all, because we could show exactly who approved what and when, with all the data and metadata we captured.”

 

david pritchard circle

Systems Analyst, Eurofound

75% efficiency improvement 

“We rebuilt a performance appraisal process in around a week, as opposed to the month we would have needed with the old application. That’s a 75% efficiency improvement and we’ve ended up with much better than what we had before.”

 

Photo James Moran

Head of Taskforce, CPVO

Automating In Days Vs Months 

"Before FlowForma, people had to send a request to IT and wait months for it to be built only to be unhappy with the result. Now, users can create the process themselves, removing miscommunication and delays.”

 

Process Automation for EU Agencies: Useful Resources

Frequently Asked Questions

Which environment does FlowForma operate in?

FlowForma is a SharePoint-native application, which means it runs on top of Microsoft SharePoint Online. 

It leverages SharePoint as the underlying document and data repository, and uses SharePoint lists and libraries to store workflow data, forms, and audit history.

What is FlowForma and how can EU agencies use it?

FlowForma is a no-code business process management tool that lets agencies automate workflows, forms, approvals, and reporting while remaining compliant with EU regulations.

Which EU agency processes are best suited for FlowForma?

Processes such as grant management, procurement, recruitment, DPIAs, incident reporting, contract monitoring, and document approvals are ideal.

Can FlowForma enforce EU-specific compliance rules in processes?

Yes. You can embed rules for GDPR, EU Financial Regulations, value thresholds, segregation of duties, and audit requirements directly into workflows.

How can we ensure process approval accountability?

FlowForma supports role-based approvals, digital signatures, automated notifications, and a full audit trail to track who approved each stage.

Can FlowForma automate multi-stage evaluation processes?

Absolutely. You can configure evaluators, scoring forms, consolidated rankings, and committee reviews in a single automated workflow.

How does FlowForma handle GDPR compliance?

It supports role-based access, data anonymization, retention rules, audit trails, and secure storage to ensure personal data is handled according to GDPR.

Can FlowForma integrate with other EU agency systems?

Yes. It supports APIs, SharePoint integration, Microsoft 365, and document repositories for seamless data exchange.

Is training available for EU agency staff?

Yes. FlowForma offers training modules, documentation, and guided templates to quickly onboard users and ensure consistent use across the agency.