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Rated 4.5/5 on G2 | Microsoft AI Cloud Partner

Process Automation Software for EU Agencies

FlowForma’s AI-powered platform empowers EU agencies to streamline complex processes, reduce manual administrative work, and improve accuracy across policy, compliance, and operational workflows.

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Trusted By Industry Leaders

Introducing FlowForma's AI-Driven Process Automation Platform For EU Agencies

FlowForma empowers EU agencies to modernize and streamline their operations with secure, flexible, and intelligent process automation. From finance and procurement workflows to HR appraisals, teleworking requests, and staff development plans, FlowForma's AI-powered platform automates routine tasks, ensures compliance with EU standards, and delivers full visibility across the organization.

Agencies such as Eurofound and CPVO have successfully implemented FlowForma to improve efficiency, reduce administrative burden, and enhance operational transparency, all while maintaining secure access and audit-ready records.

HR process automation.
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At a glance

Sector
EU agencies
Platform
FlowForma Process Automation
Built on
Microsoft 365 and SharePoint Online
Processes
Grants, performance reviews, communications and publication approval, onboarding, compliance, payments
Also suited to
Procurement, recruitment, DPIAs, incident reporting, contract monitoring and document approvals
EU rules
GDPR, EU Financial Regulations, value thresholds, segregation of duties and audit requirements built into workflows
Evaluations
Evaluators, scoring forms, consolidated rankings and committee reviews in one workflow
Integrates with
APIs, SharePoint, Microsoft 365 and document repositories
Data
Stored in SharePoint lists and libraries, with full audit history
On this page The processes The FlowForma advantage Customer story FAQs

Updated

Automating Business-Critical Processes For EU Agencies

Grants

FlowForma streamlines the entire grants lifecycle—from application submission to approval, monitoring, and reporting, while ensuring adherence to EU regulations and audit standards.

Performance Reviews

Automate complex employee review cycles, including evaluations, routing to managers, appeals, and reporting. This ensures timeliness and transparency in workforce development processes.

Communications & Publication Approval

Replace long email chains with structured workflows for press release creation, review, and approval across departments, increasing traceability and reducing delays.

Onboarding

Coordinate structured workflows across HR, IT, facilities, and security for new staff onboarding, role changes, and access rights — ensuring no task or compliance step is missed.

Compliance

Embed consistent compliance checks, logs, and documentation into business processes (e.g., GDPR, financial controls, audit readiness), ensuring that every step is tracked and verifiable without manual intervention.

Payments

Automate routing for internal payments, expense approvals, and budget releases with audit trails and role‑based sign‑offs to reduce paper processes and improve accountability.

The FlowForma Advantage for EU Agencies

Rapid Automation

From onboarding and project approvals to reporting and grant management, FlowForma automates every process directly within SharePoint and Office 365. EU agencies can eliminate bottlenecks, standardize workflows, and free staff to focus on strategic initiatives while leveraging familiar Microsoft tools.

Learn more about workflow automation

Integrated Systems

FlowForma provides seamless integrations across thousands of platforms. EU agencies can coordinate multi-departmental projects while keeping sensitive information protected.

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AI-Powered Processes

FlowForma’s AI agents work within Office 365 to automate data extraction, validation, and risk flagging. For EU agencies, this ensures faster approvals, accurate document processing, and smart decision support while maintaining strict GDPR compliance across all workflows.

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Seamless Compliance

Integrated with SharePoint’s document libraries and Office 365 security features, FlowForma ensures that every process step is compliant with GDPR, EU transparency rules, and internal audit requirements. Automated audit trails, version control, and approval logs make oversight simple and risk-free.

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Improved Experiences

FlowForma simplifies approvals, project management, and reporting processes directly in Office 365. Staff experience reduced repetitive tasks and fewer errors, while stakeholders, from EU partners to citizens, benefit from faster, transparent, and reliable service delivery.

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Powerful Reporting

Real-time dashboards and reports within Office 365 give EU agencies complete visibility over workflows, workloads, and compliance metrics. Decision-makers can track performance, monitor progress across departments, and ensure accountability without exporting data to insecure systems.

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How Eurofound Replaced InfoPath and Rebuilt Its HR Review Process in a Week

Figures from FlowForma's published Eurofound case study. Read the full story

75%

quicker to build a workflow — a week to rebuild the HRDP against a month on the old application

110

staff served, supported by an HR team of six

5–10

further processes identified on the automation roadmap

1 hour

to build the teleworking request flow, now a formalised process

David Pritchard, Systems Analyst at Eurofound

David Pritchard

Systems AnalystEurofound

Shaping The EU's Digital Future with Process Automation

EU agencies webinar

Shaping The EU's Digital Future with Process Automation

James Moran of CPVO and Katerina Karypidou of the European Banking Authority discuss how EU agencies use process automation to improve accountability, governance and security. 41 min.

Key moments

Watch the full webinar

A Proven Track Record In Delivering Operational Excellence

Utah DHHS customer story
”
We love FlowForma Process Automation from a compliance perspective. The last time we were audited, there were no queries at all, because we could show exactly who approved what and when, with all the data and metadata we captured.

Sarah Klenk

SharePoint Administrator, Utah Department of Health and Human Services

Read the Utah DHHS story
Eurofound customer story
”
We rebuilt a performance appraisal process in around a week, as opposed to the month we would have needed with the old application. That’s a 75% efficiency improvement and we’ve ended up with much better than what we had before.

David Pritchard

Systems Analyst, Eurofound

Read the Eurofound story
Public sector office
”
Before FlowForma, people had to send a request to IT and wait months for it to be built only to be unhappy with the result. Now, users can create the process themselves, removing miscommunication and delays.

James Moran

Head of Taskforce, CPVO

Experience Smarter EU Agency Processes

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Recognized as an industry leader in process automation

G2 Best Estimated ROI, Enterprise, Summer 2026 G2 High Performer, Workflow Management G2 High Performer, No-Code Development Platforms, Enterprise EMEA G2 Best Support, Enterprise, Summer 2026

Frequently Asked Questions

Which environment does FlowForma operate in?

FlowForma is a SharePoint-native application, which means it runs on top of Microsoft SharePoint Online. It leverages SharePoint as the underlying document and data repository, and uses SharePoint lists and libraries to store workflow data, forms, and audit history.

What is FlowForma and how can EU agencies use it?

FlowForma is a no-code business process management tool that lets agencies automate workflows, forms, approvals, and reporting while remaining compliant with EU regulations.

Which EU agency processes are best suited for FlowForma?

Processes such as grant management, procurement, recruitment, DPIAs, incident reporting, contract monitoring, and document approvals are ideal.

Can FlowForma enforce EU-specific compliance rules in processes?

Yes. You can embed rules for GDPR, EU Financial Regulations, value thresholds, segregation of duties, and audit requirements directly into workflows.

How can we ensure process approval accountability?

FlowForma supports role-based approvals, digital signatures, automated notifications, and a full audit trail to track who approved each stage.

Can FlowForma automate multi-stage evaluation processes?

Absolutely. You can configure evaluators, scoring forms, consolidated rankings, and committee reviews in a single automated workflow.

How does FlowForma handle GDPR compliance?

It supports role-based access, data anonymization, retention rules, audit trails, and secure storage to ensure personal data is handled according to GDPR.

Can FlowForma integrate with other EU agency systems?

Yes. It supports APIs, SharePoint integration, Microsoft 365, and document repositories for seamless data exchange.

Is training available for EU agency staff?

Yes. FlowForma offers training modules, documentation, and guided templates to quickly onboard users and ensure consistent use across the agency.

Transform your agency's processes inside Microsoft 365

See FlowForma automate grants, performance reviews, publication approvals, onboarding, compliance and payments, right inside Microsoft 365.

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