In the modern world with which we live in, everywhere we go and everything we do, requires us to disclose some aspect of our personal identity. Whether it be in a shop buying an ice-cream during the summertime, or posting an image on social media, we are offering our personal data to organizations on a daily basis.
Similarly, in the area of cloud computing and GDPR, there is a deep interest in where an organization’s data resides.
Whether it’s being collected and/or edited on a cloud form, online data has come under sharp focus, especially if it in any way comprises of an individual’s personal information. Organizations already have plenty to deal with when trying to capture information accurately and use it correctly, without the headache of not knowing where that data actually resides.
Utilize Your Office 365 Investment
If I fill in an online form while sitting in a park in London, is that data sent around through six different locations before finally finding a home in a data centre somewhere in Azerbaijan - just because it’s cheaper to house it there? This is another consideration that any organization would prefer to have a simple answer for.
Often the scenario unfolds that businesses and organizations think to themselves:
1. We don’t want to store data locally as it’s cost prohibitive and we need to have a lot of expertise to manage and protect it.
2. We would like to utilize the fact that we have already invested in cloud infrastructure, namely Office 365.
This is the very reason why the FlowForma Process Automation tool decided to use SharePoint as it’s default data repository. The organization doesn’t even need to be using SharePoint too much, it just needs to be there.
FlowForma Process Automation stores all the data collected in its digitized forms in the organizations own tenancy. So, if that tenancy is in Europe, the United States of America or Australia, the data will reside in the data centres of their jurisdiction.
This automatically means that the data will adhere to the data retention rules of that location and your backups, etc. can be carried out again in that location. What data you hold onto and how you use that data, well that’s another matter, one which is the organizations responsibility but where it is stored is guaranteed by Microsoft and all the legal scrutiny that it adheres to.
Let someone else take the stress from you, you already have Office 365 so use as much of it as possible. Just ensure that the data you are collecting via your digitized forms stays in your tenancy!
Utilizing the secure SharePoint platform to help you automate your business processes, learn more about how the FlowForma Process Automation tool can provide your business with transparency and visibility.