Top 9 Workflowgen Alternatives and Competitors in 2025

WorkflowGen is a low-code solution that helps businesses digitize and automate their processes efficiently. But it’s not always the best fit for every team. 

While WorkflowGen supports complex workflows, today's businesses need faster implementation, smarter automation, and solutions that empower non-technical teams to build and manage workflows independently—areas where WorkflowGen often falls short.

Many users report finding the platform difficult to navigate without support, especially during setup or when building more advanced flows. The documentation can be challenging, the learning curve steep for non-developers, and the WorkflowGen pricing model isn’t clearly outlined upfront, making it hard to evaluate the total cost of ownership.

If you’re currently using WorkflowGen and finding it a bit limiting, or if you’re in the research phase and evaluating WorkflowGen alternatives, this guide is for you.

Top Nine WorkflowGen Alternatives and Competitors 

Top Nine WorkflowGen Alternatives to Consider in 2025

We’ve put together a breakdown of the top nine WorkflowGen alternatives, highlighting platforms that offer flexibility and scalability for teams looking to streamline operations without overburdening IT.

1. FlowForma

FlowForma is a no-code process automation platform designed to help mid-tier and enterprise companies that incorporate SharePoint Online and Office 365 build, test, and launch workflows quickly without leaning heavily on IT. 

Unlike most WorkflowGen alternatives, which require some level of developer involvement for most configurations, FlowForma puts control directly in the hands of business users.

 FlowForma empowers organizations to make more collaborative and informed decisions through streamlined process automation.

FlowForma Features

• Drag-and-drop visual builder: Easily design and manage workflows to approve processes, perform audits, and route tasks with no coding required
• Microsoft 365 integration: Seamlessly connects with SharePoint and Teams, making it a strong fit for organizations already embedded in the Microsoft ecosystem
• Flowforma Agentic AI: This lightweight, prompt-driven AI agent can be dropped into any workflow at any point to handle context-aware decisions, repetitive tasks, or real-time responses right when you need it to, saving you time spent trying to manually fix workflow blockers.
• AI Copilot: A recently launched feature that uses natural language prompts to guide users through workflow creation, helping them structure logic, automate decisions, and build processes faster.

See how FlowForma’s AI co-pilot feature works. 

• Advanced capabilities: form management and automated document generation
• Industry-specific features: Designed to support sectors like healthcare, construction, and finance, where fieldwork, compliance, and regulatory oversight are critical
• Enterprise-ready: Includes access control, audit tracking, and API integrations to meet the demands of larger organizations
• User-friendly: Despite its robust capabilities, FlowForma maintains a focus on ease of use.

Trusted by organizations across industries, from healthcare to energy, here’s what one FlowForma user had to say about its ease of use.

FlowForma’s intuitive interface allows users to streamline complex processes without relying on IT support.

FlowForma Pros

• Transparent pricing model. Instantly see exactly what you will get and its costs with no hidden charges
• No-code design makes it accessible to non-technical users
• Deep integration with Microsoft 365 tools
• Built-in document automation and mobile support
• Scalable and secure enough for regulated industries like healthcare and finance

FlowForma Cons

• Less customizable than developer-first platforms
• Heavily reliant on the Microsoft 365 ecosystem

WorkflowGen vs. FlowForma

2. ProcessMaker

ProcessMaker is a cloud-based business process automation platform designed for teams in need of a flexible tool to manage complex, document-heavy workflows. 

ProcessMaker offers a range of customizable solutions that allow users to design workflows faster.

ProcessMaker Features

• Role-based access control to secure data and manage permissions
• Integration with APIs and popular enterprise tools for seamless connectivity
• Real-time process monitoring and mobile access for managing workflows anywhere

ProcessMaker Pros

• Form management to store and track all forms in one centralized location.

• Drag-and-drop interface to design, edit, and optimize process flows without heavy coding.

• Built for integration-heavy environments, allowing connectivity with third-party systems. 

ProcessMaker Cons

• Limited out-of-the-box Microsoft 365 integration, which might slow down adoption for Microsoft-centric teams

• Occasional hidden bugs can slow down the platform and disrupt workflow execution

• Some workflows require technical support to set up, and customer support response times can be slow

3. Nintex

Nintex is an enterprise workflow automation solution, offering a broad platform that covers everything from workflow automation and document generation to detailed process mapping. 

Nintex users get full visibility into the performance of all their processes.

Nintex Features 

• Drag-and-drop design for task management and approval processes
• Offers automation using AI, including process capture, chatbot building, and workflow optimization
• Integrates with major enterprise systems like Salesforce, Office 365, and SharePoint

Nintex Pros

• Extensive feature set including workflow automation, RPA, e-signatures
• Process mapping and visualization tools to document complex workflows

Nintex Cons

• Significant setup complexity 
• Quote-based pricing can be expensive for smaller teams
• User experience can be intimidating for non-technical business users

Read more: Nintex Process Platform Pricing, Alternatives & More 2025

4. Pipefy

For organizations looking for a developer-independent WorkflowGen alternative,  Pipefy offers an alternative, especially appealing to non-technical users in operations, finance, HR, and customer support.

Pipefy provides users with tools to manage work processes in one place.

Pipefy Features

• AI capabilities that enable digitization of common, repetitive workflows such as approvals, onboarding, help desk ticketing
• Provides connectivity through integrations with over 300 applications
• Forms automation

Pipefy Pros

• User-friendly no-code interface suitable for non-technical users
• Offers templates to help teams get started quickly
• Improves team collaboration 

Pipefy Cons

• Complex workflows may require advanced customization not fully supported by the platform
• There is a learning curve for its advanced features

5. Kissflow

Kissflow positions itself as an all-in-one platform for business process management, offering capabilities in workflows, project management, and low-code application development. 

Kissflow offers real-time tracking and insights for process optimization. 

Kissflow Features

• Visual form builders make it easy to design workflows without coding
• Pre-built templates are available for departments like HR, finance, and IT
• Built-in GenAI that generates code, forms, and workflows from natural language prompts

Kissflow Pros

• Enables internal developer teams to rapidly deliver applications
• Offers integration with a wide range of other platforms

Kissflow Cons

• While broad in scope, some users  note that the depth of functionality may not meet enterprise-grade requirements
• Reporting and audit features can be too basic for regulated industries
• Limited mobile app functionalities compared to desktop

Read more: Top 10 Kissflow Competitors and Alternatives in 2025

6. Zoho Creator

Zoho Creator is one of the  low-code workflowgen alternatives,  designed to enable businesses to build custom applications and automate workflows with minimal coding.

Zoho Creator powers the creation of custom-built solutions for teams like this help desk software.

Zoho Creator Features 

• Zoho Creator provides a drag-and-drop interface, allowing users to quickly build applications tailored to their unique business needs without extensive coding knowledge.
• Supports integration with various third-party applications, enhancing its versatility.
• Offers task, document, and workflow management all in one central place.

Zoho Creator Pros

• Low-code nature allows for significant customization
• Integration with Zoho's suite of tools provides a cohesive ecosystem for various business functions

Zoho Creator Cons

• As businesses scale and require advanced features, the costs increase 
• Some users have noted that the UI/UX can feel dated, which impacts user experience
• Poor customer service 

7. Appian

Appian is an enterprise-grade low-code platform for automating complex business processes through AI integration and dynamic case management. 

Appian, a WorkflowGen alternative

Appian Features 

• Appian delivers end-to-end automation by combining Robotic Process Automation (RPA), Intelligent Document Processing (IDP) and API integrations within a single platform
• Enables organizations to automate complex tasks and gain deeper insights from their data
• Case Management Studio provides tools to manage complex, unstructured processes with real-time modification capabilities

Appian Pros

• Can handle large-scale operations
• Integrates with other enterprise systems

Appian Cons

• Due to its extensive features, new users may require time and training to utilize the platform effectively
• Appian's pricing is tailored for large enterprises, which may be steep for smaller organizations

Read more: Top 10 Appian Alternatives and Competitors in 2025

8. Quickbase

Quickbase is a low-code platform designed to empower businesses to build custom applications conveniently. It is particularly effective for project management and customer relationship(CRM) workflows. 

Quickbase Kanban view allows users to track work progress through stages and categories.

Quickbase Features

• Quickbase offers customizable dashboards and reporting tools that provide real-time insights into business performance for better decision-making.
• Prioritizes security with features such as user authentication, data encryption, compliance with industry standards to protect sensitive information 

Quickbase Pros

• Enables business users to build custom apps quickly
• Data management features that support complex projects
• Integrates well with other enterprise systems for seamless operations

Quickbase Cons

• It may have a steep learning curve for non-technical users 
• The interface can feel overwhelming to new users, requiring onboarding and training

9. Creatio

Creatio is a low-code/no-code platform that combines process management, CRM, and workflow automation capabilities. It’s designed to help businesses automate their workflows and manage customer journeys in a single unified platform.

Creatio offers customizable dashboards and reports with AI-powered scoring to enhance lead-to-revenue pipeline management.

Creatio Features

• Built-in CRM capabilities to manage sales, marketing, and service processes.
• Automate repetitive tasks and trigger actions based on business rules.
• Engage customers through multiple channels like email, SMS, and social media.
• Connects with various enterprise systems using APIs and pre-built connectors.

Creatio Pros

• User-friendly interface suited for both business users and developers.
• Extensive customization and integration options.
• Effective at unifying CRM and workflow automation in one platform 

Creatio Cons

• It can have a steep learning curve for users new to low-code platforms.
• Pricing can be on the higher side, especially for smaller businesses.
• Some users report that initial setup and customization require technical expertise 

Read more: The 10 Best Creatio Alternatives For Scaling Automation In 2025

Which WorkflowGen Alternative Should You Use?

If you’ve spent time wrestling with WorkflowGen’s documentation or waiting on IT to make changes, you don’t have to anymore. Many teams find that real agility, ease of use, and visibility are harder to come by using WorkflowGen.

Flowforma takes a different approach. If you're looking for a workflow automation tool that combines the best of low-code flexibility with true no-code usability, something both business users and IT can align on, FlowForma is a strong contender. 

It is built for the way modern teams work: fast-moving, cross-functional, and low on technical overhead.

One example that brings this to life is AcruxKC, a nonprofit organization that had been struggling with paper-heavy processes, manual data entry, and inefficient communication between departments. 

With FlowForma, AcruxKC was able to:

• Replace time-consuming paper forms with fully digital workflows
• Eliminate phone-based approvals and delays
• Centralize their documentation, reducing duplication and confusion
• Free up their team’s time to focus more on client service, not admin

In just a few weeks, they transitioned from to a fully digitized system without needing to write a line of code or depend on IT for every tweak.

AcruxKC transformed manual, paper-based processes into efficient digital workflows using FlowForma’s no-code platform.

This is the kind of agility many WorkflowGen users are seeking but struggling to achieve. And it’s the kind of outcome FlowForma was built to deliver.

FlowForma offers you more, with intelligent features like AI Copilot to speed up process creation, Agentic AI, automated document generation, built-in governance, and seamless Microsoft 365 integration that fits in your existing system without complexity.

Explore how Flowforma’s business-friendly workflow tool can simplify your processes and scale with your growth. 

Book a demo today to start building better workflows—no coding required.