FlowForma Contract

AI procurement, tender, and contract management in one place

FlowForma Contract brings people, AI agents and automation together to run every purchase, tender and contract on your rules, from the first request to contract performance.

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Powering business critical processes for 300,000+ users

Utah Department of Health and Human Services

Meet FlowForma Contract, one product, three modules, built around the way you work

Contracts management

Every contract found, tracked and renewed on your terms.

Here’s how:

Contracts crafted from your approved templates and clauses
Routine contracts reviewed against your legal playbook, so only risky clauses reach legal
Multi-level approvals and e-signature in one flow, so contracts are signed in days, not months
Key terms, obligations and milestones held in one contract register
Renewals flagged early, with options to renew, renegotiate or exit

See the contract agents

▤Renewal watchNext 90 days

Cloud hosting MSANotice 30 days

Facilities FM servicesOwner review

Fleet leasing agreementRenew, terms agreed

Agent suggestion

Contract agent flags a price review clause in the MSA and drafts a renewal brief for the owner

Dates read from the signed contractDismissOpen brief

From first request to contract performance

People, AI agents and automation working together at every step

Purchase request

AgentCaptures and categorizes the request

YouSubmit it in one place
Review and approval

AgentApplies your organization policy and routes it

YouApprove, decline or return
Quotes or tender evaluation

AgentCollects and supports scoring tender responses

YouMake the award decision
Contract and signature

AgentDrafts and checks it against your playbook

YouSign off risky clauses
Performance and renewal

AgentTracks obligations and flags contract renewals

YouRenew, renegotiate or exit

Every step logged for audit

Fits the way you work. Then improves it.

Built around your process

No need to redesign how you work to fit FlowForma Contract. Construct every workflow, form and agent to match how you buy, contract and approve, then let AI support in optimizing over time.

AI agents you can trust

FlowForma chat entryways turn your descriptions into a working process in minutes. Add agents in a few clicks, with people and agents working inside your rules, with every action logged.

Ready for scale and audit

Multi-level, parallel and cross-department approvals, connected to your ERP and finance systems. Every approval and agent action is on record. ISO certified.

What our customers say

Our contracts used to take months to get signed, now they're approved within 1 to 5 days. As soon as one director approves, it sends a notification to the next. It's so much faster.

Sarah Klenk

SharePoint Administrator, Utah Department of Health and Human Services

As an NHS shared service working with eight NHS Trusts, FlowForma Contract has been instrumental in standardizing our processes, significantly improving efficiency and output quality.

Sumaya Munim

Procurement Efficiency & Automation Manager, North West London Procurement Services

The efficiency it has brought to the operational part of managing a contract has been very important. It helped us gain time for sure, but transparency, completeness, and accountability have been the main benefits. It's a fantastic tool.

Sergio Ferraz

Head of Internal Audit and Compliance, Vestergaard

Every contract now starts from one master service agreement and moves straight through to billing and the service desk. Legal, Finance and ITSM all see the same commitment, so there’s no ambiguity on contract services, commercials or governance.

Mary Donnelly

Legal and Compliance Officer, Ergo

Procurement intake agent

Turns an email, form or Teams message into a complete purchase request, and asks for anything missing before it moves on.

Routing agent

Sends each request to the right budget holder and buyer, based on value, category and your delegation of authority.

Procurement agent

Compares quotes, checks suppliers against your approved list and flags risk before onboarding.

Approvals agent

Applies your policy rules, approves low-risk items automatically and logs every decision for audit.

Contract drafting agent

Builds the first draft from your approved templates and clause library, using the details already in the request.

Legal review agent

Highlights clauses that differ from your standard positions and routes them to the right reviewer.

Obligations agent

Reads the signed contract and records key dates, notice periods and obligations with their owners.

Renewal agent

Alerts owners ahead of each notice date and prepares a renewal brief with spend and performance.

Response intake agent

Collects every supplier response in one place and checks each one is complete before evaluation starts.

Scoring support agent

Gives every evaluator the same criteria and flags answers that do not address the question.

Evaluation tracker agent

Shows scores and progress live, and reminds evaluators where evaluation is stuck.

Award and notification agent

Routes the award decision for approval, records it in the audit trail and notifies successful and unsuccessful suppliers.

Solutions

Built for the teams that run your commercial process

Procurement

Faster purchasing cycles
Policy on every purchase
Spend under control

Contracts

Approvals in days, not months
Every obligation tracked
No missed renewals

Sourcing

Faster evaluations
Consistent, fair scoring
Audit-ready award decisions

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Frequently asked questions

What is FlowForma Contract?

FlowForma Contract is your all-in-one automation and AI optimization product for all things procurement, contracts and tender management related. One place from which you can manage all the associated workflows, people, agents and data involved in these business critical processes.

Which teams use FlowForma Contract?

FlowForma Contract is used by all teams involved in an organization’s commercial processes, from the contracts team, to procurement, finance, legal and the tender/bid management team.

How do the FlowForma Contract AI agents make decisions?

Setting up agents within FlowForma Contract is a straightforward task. You provide rules/directions from which the agent can make decisions. You can also state what you want the agent to do, whether it’s validating data, making recommendations to humans, or acting on behalf of process participants.

How fast can I build a procurement or contracts process?

Automating processes in FlowForma Contract is made easy with AI chat entryways, simply chat or supply diagrams of your processes, our AI works in the background to prototype, test and improve your process. Business critical processes can be up and running within a couple of hours, with future enhancements made in minutes. Simpler processes can of course be created and tested within minutes.

Does FlowForma Contract integrate with other systems?

Of course, FlowForma Contract integrates with thousands of applications, anything with an API connector, the product can integrate with, most commonly used to integrate with ERPs and Finance Systems.

AI procurement, tender, and contract management in one place

How much are disconnected tools costing your business?

Meet FlowForma Contract, one product, three modules, built around the way you work

Contracts management

Procurement management

Tender/bid management

From first request to contract performance

Purchase request

Review and approval

Quotes or tender evaluation

Contract and signature

Performance and renewal